In Microsoft Outlook, you can specify that for all messages you send, an automatic Bcc (Bcc) will be sent to other distribution lists or users.
One scenario in which this rule is useful is when all group members reply to incoming email messages, such as Help Center. When one group member replies to a message, other group members automatically receive a copy of the reply, keeping all outgoing messages up to date.
client rules
Create a rule
Now, every time you send a message, be it a new message, forward a message or reply, people or groups that are specified in the rule will be automatically added as copy recipients. The names of people or groups do not appear in the Cc line of the compose message, but those names will appear to all recipients of the message.
Disable a rule
In the Mail view, on the tab home click the button rules > Manage Rules and Alerts.
On the tab in the section Rule
Click the button OK.
Rules and Alerts.
Advice: For more information about how to quickly disable this rule for individual messages, see the next section ("").
Use a category to disable automatic CC for individual messages
If you want the flexibility to turn off automatic new copy rules based on a single message without having to navigate through the dialog box rules and alerts, you can use the categories feature in Outlook, along with a rule.
Advice:
First, you need to create a rule to automatically send blind carbon copy (CC) for all email messages you send.
This specific rule is called client rules. Client rules run only on the computer on which it is created and run only if Outlook is running. If you were to send an email using an email account on another computer, the rule would not run from that computer so that it would be generated on that computer. This same rule must be created on each computer that plans to use it.
Create a rule
Now every time you send a message, be it a new message, forward a message or reply, people or distribution lists specified in the rule will be automatically added as copy recipients. The names of people or distribution lists do not appear in the Cc line of the compose message, but those names will appear to everyone who receives the message.
Disable a rule
To prevent a copy from being sent automatically, you must first disable the rule.
In Mail in the menu Service click the button Rules and Alerts.
On the tab Email Rules In chapter Rule uncheck the box corresponding to the rule you created.
Click the button OK.
You can now send a message without automatically sending a copy to other people or mailing lists. The rule will be inactive until it is re-enabled in the dialog box Rules and Alerts.
Advice:
Use a category to disable automatic CC for individual messages
If you want to disable the new automatic Send CC rule for individual messages without calling the dialog box Rules and Alerts, you can set the rule to a category that is available in Office Outlook 2007.
Modify the rule you created earlier so that when you add the specified category to a message, the rule does not automatically send a copy.
Whenever you want to disable the auto-cc rule for a message, apply a category to it.
Advice: You can use a keyboard shortcut if you specified it when creating the category.
When you send a message, the auto-copy rule will not apply.
When writing a letter, on the right there is a field “add e-mail to address book”, enter the address and press the button “>> >>” (add e-mail to address book). Now you have an address in your address book.
To write a letter to this address, you need to select it in the column and click on the “To” button.
Button meaning:
"To" - if you want to send a letter to this address.
"CC" if you would like to send a copy to this address.
"BCC" - if you want to send a blind copy to this address.
To remove an e-mail from the address book, you need to select it in the column and press the "x" button (remove the selected e-mail from the address book)
If, when working with the web interface, you do not click links or buttons for 1 hour, the system ends the session. This is done for the security of your mailbox.
Create a folder with a custom name.
In the "Settings" menu, open the "Creation" tab.
On this page, there is a special Folders block. In the "Save Copies of Sent to:" drop-down menu, specify the folder you created.
After this, on the page for creating a new message in the “Additional parameters” block, the “Save in” checkbox will appear - if it is checked, a copy of the letter will be saved in the folder you specified.
Create a folder with a custom name and specify it on the “Settings” page, “Creation” tab in the “Save Drafts in:” item. After this, you can use the “Save draft” button on the page for composing a new letter.
Sign in to your mailbox
Open the "Draft" folder with blanks
Open the desired message
After the message has been completed, check that the information in the fields To whom the message is addressed and Subject of the message is correct.
Then you can click the "Submit" or "Save to Drafts" button.
After composing a new letter is completed, there are three fields for attaching files to the letter, located below the text entry field of the letter.
Select the files you want using the "Browse" button and click "Submit" to send. If you do not see the "Browse" button, then your browser does not support the file download function and you should replace it with a newer version.
One letter should be no more than 40 MB.
There are 3 modes for deleting letters from a folder. If on the settings page you have selected the “Mark” mode for deleting letters, then you really need to first mark them with a checkbox and click the “Delete” button. The status of the letter in the folder will be “deleted”. Deleted messages are permanently erased using the “Delete Erased” button.
If you have selected the “Move to Trash” mode, then when you click the “Delete” button, the letters will go to the “trash”, which is automatically created in the form of a folder called “Deleted Items”.
If you specified the “Immediate” deletion mode, then the letters will be deleted immediately upon clicking the “Delete” button.
Messages marked as deleted are immediately deleted from the server.
If your mailbox settings are such that messages are deleted immediately and are not transferred to the “Deleted Items” folder, then it is impossible to restore them.
If in the settings (see the "Settings" section in the mailbox web interface) the "Move to Trash" option is selected for deleting messages, then the deleted messages are sent to the "Deleted Items" folder. When the mailbox becomes full, it becomes impossible to transfer letters to this folder.
To avoid this, you need to set the option “On Exit, delete from Trash everything older than:” when deleting messages.
The maximum size of a sent letter is 35 MB. This takes into account how full your mailbox is (its volume is 100 MB).
If, for example, it is 95 MB, then the maximum attachment size will be no more than 5 MB. The same goes for incoming mail.
You can attach no more than 3 files to a letter.
IN Microsoft Outlook- Press
the incoming letter with the right mouse button and select Options. In the window that opens under the heading Internet Headers you will see all the service headers of the incoming letter.
IN Outlook Express Press
the incoming letter with the right mouse button and select Properties - Details.
IN The Bat! Press
the incoming letter with the right mouse button and select RFC-822 Headers.
IN web interface of the NGS Post go to the page with the letter and click on the "Full Headers" button.
This can happen when you receive emails in HTML format, during the creation of which some system error occurred. The "crooked" HTML is superimposed on the HTML code of the web interface, and the result is such a disgrace.
There are two ways to deal with this. First, if you keep getting these emails from the same people, ask them to send you emails in plain text format. Secondly, there will be no such problems if you download mail through email clients.
In order to be able to read the letter, you need to go to the page with the letter and select “Encoding” in the browser menu. If you use Internet Explorer, you need to go to “View” in the top menu, then to “Encoding”. You need to select KOI-8 encoding. If the letter is still not readable, try selecting Win-1251 encoding after selecting KOI-8.
Check your email client settings. To send mail correctly, you need to make the following configuration changes:
1. Specify the smtp server in the settings of the mail client - smtp.ngs.ru.
"554: Sender address rejected: Access denied"
3. Check that the login is specified in the settings as ***@ngs.ru, i.e. with a domain. Without specifying the domain, authorization will not take place and, therefore, mail will not be sent.
When sending a letter, you need to select the encoding "Universal (UTF-8)" or "KOI".
If you wrote a message in Word, then before pasting it in the browser, paste it into Notepad, and then copy it from Notepad into the browser.
If you encounter difficulties using our projects or want to report a bug, please fill out this form and our support team will contact you.
Attention. Only new incoming emails are forwarded. You cannot forward emails:
inboxes that are already in the box;
sent;
outgoing;
from the Spam folder.
If you use two mailboxes at the same time, but want to read letters from both mailboxes in one place, set up forwarding of letters from one mailbox to another:
Click the icon in the top right corner.
Select Rules for processing letters.
Click the Create Rule button.
In the Apply block, select from the lists what type of emails you want to apply the rule to:
In the block If you set conditions for processing:
","hasTopCallout":true,"hasBottomCallout":true,"areas":[("href":"filter-glossary.html#filter-glossary__terms-attributes","shape":"circle","direction": ["top","left"],"alt":"Enter the value of the selected parameter","justMapLink":false,"coords":,"isNumeric":false,"hasTopCallout":true,"hasBottomCallout":false) ,("href":"filter-glossary.html#filter-glossary__terms-features","shape":"circle","direction":["bottom","right"],"alt":"How strictly should the condition is met","justMapLink":false,"coords":,"isNumeric":false,"hasTopCallout":false,"hasBottomCallout":true),("href":"filter-glossary.html#filter-glossary__terms- attributes","shape":"circle","direction":["top","right"],"alt":"Select parameter","justMapLink":false,"coords":,"isNumeric":false ,"hasTopCallout":true,"hasBottomCallout":false)]))\">
For more information on how to correctly create a condition, see the special article.
For one rule, you can set several conditions that can be executed simultaneously or separately:
Enable the option Forward to address and indicate the address to which letters will be forwarded. If you want to save copies of letters when forwarding, enable the option.
Note. In field Forward to address You cannot specify more than one box. If you want to set up forwarding to several mailboxes, create a forwarding rule for each address separately. For forwarding to multiple mailboxes to work correctly, enable the option in all rules keep a copy when forwarding.
Click the Create Rule button. Enter your Yandex password.
Note. If you have enabled two-factor authentication, use a one-time password generated by the Yandex.Key application.
Check the mailbox you specified for forwarding. You will receive an email with instructions on how to confirm the shipment. After confirmation, new emails will be redirected to the specified mailbox.
Note. If you want to forward emails from the Spam folder, you need Yandex.Mail to stop treating them as unwanted. To do this, click the This is not spam button on such emails. - over time, such letters will begin to appear in your Inbox, and you will be able to set up forwarding for them.
Forward old emails
To collect old letters from another Yandex mailbox:
Forwarding doesn't work
This may be due to the following reasons:
Personal data is not indicated in Yandex.Passport
Indicate reliable personal data in Yandex.Passport and link a phone number to your account. Our security system may have found your account suspicious and blocked your mailbox. Most often, this happens due to the fact that the phone number is not attached to the box or the Passport contains a fictitious first and last name. It usually takes a couple of hours to remove the lock.
The rule is not activated or the address is not confirmed. Letters are not collected by the collector into the Inbox.
If a letter came into the mailbox from another mailbox of yours, that is, mail collection is configured, and is not in the Inbox folder, the rule will not apply to it.
We send dozens of emails every day. Sometimes these are very short messages, for example: “Shall we go to lunch?” Sometimes - with the help of which you present your business or website. When there are a lot of letters and little time, we begin to rush and make mistakes. Usually trivial, like a typo, but sometimes things happen that can seriously harm your reputation and spoil your relationship with a client or employee.
This can be avoided, you just need to be collected and know about some pitfalls. Here are the most common mistakes made when sending emails. Read carefully and remember that you first need to take a short pause, check if everything is in order, and only then click on the “Send” button.
You are typing the wrong address
The most common and most unpleasant mistake. Imagine you want to send rather personal photos to a friend, but you automatically type the address of your boss or customer. And only after the letter has left do you realize with horror what has just happened. If it’s any consolation, each of us has found ourselves in this situation at least once in our lives: lawyers sent confidential documents to the opposite party, designers sent website layouts to the wrong client, etc. But when this happens to us, it seems that the ground disappears from under our feet.
Fortunately, many email services, for example Gmail, have a function. Turn it on and specify a large time interval - it’s quieter, you know.
You forgot about the attachment
You wrote that a certain file was attached to the letter, but you forgot to attach it. Another common mistake that often leads to misunderstandings and apologies. On the one hand, it’s okay, no one is perfect, but it’s better to check everything first and only then send the letter. And to avoid questions from the recipient, we recommend listing all attached files directly in the body of the letter. For example, like this:
Hello, Maxim! I am sending you several files, they are attached:
Service Agreement
GIF with a cat
You don't think about the design
They greet you, as you remember, by their clothes. If you want to prevent your email from making you want to immediately delete it, work on its form. They say you need to devote as much time to it as to the content. Fortunately, today it's easy. To do this, we recommend using the Wix ShoutOut application, selecting a suitable template and adding your text to it. No special knowledge is required, just make sure everything looks neat and beautiful. By the way, a good newsletter has its own secrets and rules, so we recommend reading our email marketing director. Don't thank me.
You do not specify the subject of the letter
The subject of the letter performs approximately the same role as the title of the text. It appears next to your name, the recipient sees it and understands what you sent him: an invoice, meeting results, job offer, website layout, etc. Remember that the topic must be clearly formulated so that if necessary, a person will quickly find your letter, and convincing so that he becomes interested, if we are talking about, say, a newsletter. Not long ago we wrote about how, if you have forgotten, it’s worth re-reading.
You don't save drafts
If you like to write letters in text editors, then save often, otherwise you will end up writing a letter all day, and then suddenly your computer freezes and everything is gone. Or write directly in the mail service - then all your sketches will be automatically saved in the “Drafts” folder.
You are being rude
Politeness in correspondence is no less important than in life. Here are the basic rules that must be followed by everyone:
Always thank the sender for the letter, especially if you see that he did a good job. Remember when we were all taught “magic” words as children? Let's not forget them, even though we are adults.
Stay calm, even if the matter is extremely urgent and important. Nervousness and reproaches will definitely not lead to anything good.
Begin and end your letter with common phrases. The degree of formality will depend on who you are corresponding with. If this is your boss or just an official person, do not use “Hello”, “Bye” or “Kisses”. And vice versa, if you are writing to a colleague or friend, you can do without the traditional “Sincerely.”
You don't proofread the text
Typos can ruin the whole impression, so carefully re-read the written letter, preferably several times. If you have doubts about spelling or syntax, go to Gramotu.ru. It’s better to measure seven times, that is, check, than then apologize for typos and prove that you are actually literate.
And by the way: if you are afraid of accidentally sending an unfinished letter, first write the entire text in full, and only then type the recipient’s address.
You are not putting the right people on the copy of the letter
Let's figure out who might actually receive your letter. The To field is the primary recipient. The “Ss” field is the person who will receive the copy. He is not directly related to the issue being discussed, but wants or needs to be aware. The "Bcc" field is the hidden recipients. You add them, but the primary recipient doesn't see them. And here you need to be careful: you can confuse Cc and Bcc, and then the recipient will think that he is being spied on.
Keep in mind that it is important for some people to be aware of what is happening. You don’t want to listen to reproaches about “How could you not add me to the copy?! I worked on this project for two months!” If in doubt, add everyone who has anything to do with the question. Maybe not everyone will be happy that they are being distracted, but there will be no complaints against you.
You don't subscribe
You wrote “Sincerely, Masha” and think that everything is in order, but the recipient of the letter sits and wonders what kind of Masha this is. From the printing house? Or maybe an illustrator? To avoid leaving him guessing, set up a signature and it will be automatically added to the end of each of your messages. Be sure to include your first and last name, company name, position, and contact information, such as Skype or phone number. You can add an address - although this is advertising, it is unobtrusive.
You're choosing the wrong time
Writing letters at night is not a good idea. Reason one: you're probably terribly tired during the day, you're not thinking very well, and you're at risk of making all of the above mistakes. Reason two: the avalanche of morning mail will bury your midnight letter, and the addressee will definitely not see it in the near future. And third: apparently, you have nothing better to do if you are writing business letters at three in the morning.
Our advice: if nothing Important or Urgent has happened, send messages from Monday to Friday and during working hours, like all normal people.
Need to for your business? Create it yourself on Wix - it's easy and free!
Corporate mail has limits on the size of an employee's mailbox. When certain limits are reached, the functionality of your mailbox will change. The following limits are available:
- When the volume reaches 5.8 GB - a warning that your personal mailbox will soon fill up.
- Once the volume reaches 5.9 GB, sending letters is prohibited. Incoming emails will continue to arrive.
- Once 6 GB is reached, sending and receiving letters is prohibited. Emails sent to you will be lost.
To find out the current size of your mailbox, you can use the Instructions or Instructions below.
Each corporate mailbox has a network archive associated only with it. If you use the Exchange protocol (MAPI) or web access to connect to the mail server, then this archive will be displayed in the mail client interface as a separate mailbox. In the same way as in the main mailbox, you can create any folder structure in the archive for storing letters.
Absolutely all letters older than 2 years will be automatically moved from the main mailbox to the online archive. This is true for all folders in your mailbox, such as Inbox, Sent Items, Deleted Items, etc. When automatically moving to a network archive, the structure of folders created manually will be preserved.
If you want to reduce the current size of your personal mailbox, you can independently move any letters to a network archive. If you are using Outlook, then use " Instructions for moving emails to a network archive via MS Outlook". If you are using web access, then use " Instructions for moving letters to a network archive via web access» .
All letters older than 5 years will be deleted from the online archive. These letters cannot be restored. If you need a group of letters to remain even after reaching the age of 5 years, then you need to save them in advance, before reaching the age of 5, using an archive file.
Any email messages can be downloaded to a separate archive file located on the user's computer. See instructions below. After this, these mail messages will no longer be stored in the mailbox (or online archive), so the mailbox size will decrease. The user is responsible for the integrity and safety of this file, so we advise you to sometimes make a copy of the archive file and save this copy on another medium: a flash drive, another hard drive, in a network location, etc. An archived file, like any file, can be transferred to another computer and connected to Outlook for use on another computer. To perform this step, see
