Many users often face such a problem as large spaces between words in Word. Experienced editors know perfectly well what the reason is and how to remove the space between words in the Word, but newcomers at the sight of this fall into a stupor, afraid to do something so as not to harm.
In this article, we will just talk about how to remove the space between words in Word. All the causes of this phenomenon will be given and ways to eliminate it will be clearly demonstrated. Moreover, there are a lot of these methods, so everyone will find one that will help him.
Justify
Now we will figure out how to remove the space between words in "Word" when justified. This reason is the first in the list in terms of prevalence. A considerable number of users, faced with the problem of large gaps, meet precisely with it. But you should not be afraid, it is corrected very simply. Just a couple of mouse clicks.
The bottom line is that the Word program incorrectly aligns the text. But it is worth noting that this happens due to the fact that the formatting configurations of the same text were incorrectly set.
There are two ways to deal with this "problem". The first of these involves changing the location of the text. It is worth noting that this method will work only if the document is formatted correctly. Therefore, it is not suitable for everyone. But it's still worth highlighting. So, to get rid of large spaces, try to just align the text to the left. The corresponding option is in the "Home" tab. If you can't find it, then use the keyboard shortcut Ctrl + L.
But what if it doesn't work? There is a second way - using hot keys. Now let's figure out how to remove the space between words in Word with the keys.
The essence is very simple, you need to replace long spaces with short ones. Moreover, a short space is placed not by the corresponding key, as many might think, but by a special combination: Shift + Ctrl + Space. You only need to select long spaces one by one and change them to short ones. Now you know how to remove the space between words in Word in width. Well, we are moving on.
End of line
Who knows what "End of Line" is? That's right - this is a non-printable character in Word. It appears when you press Shift and Enter. Press this combination, and the Word program will not make a paragraph, but jump to the next line.
It is noteworthy that if your text alignment is not in width, then you will not notice the difference, but otherwise those very annoying long spaces will appear. Let's figure out how to remove the space between words in "Word" in a similar situation.
First you need to enable the display of non-printable characters. You can do this in the "Home" tab in the "Paragraph" section. You can see the location of this function in the image.
By pressing the button at the end of a line containing long paragraphs, you should observe the corresponding "End of Line" sign. It looks like a curved arrow to the left. To get rid of the problem, just take and remove this sign. You can do this with both the BackSpace and Delete keys.
Tab character
What is "Tabulation"? This is an option in Word that allows you to structure text. It is quite significant, but in our case it creates only problems. Who does not know, this character is placed on the Tab key. A space (long) is visually displayed. Exactly what we don't need.
This problem can be removed in the same way as the "End of line". Just display non-printing characters and you'll see arrows pointing to the right where there are tabs. All you need to do is highlight the given character and press the space bar. Thus, you will correct the situation. So you have learned the last reason and the last way how to remove the space between words in Word.
Tab replacement
But what to do if there are a lot of tab characters in the text? Agree, it's not an option to replace each of them manually. This can take a huge amount of time, and many will simply lose their nerves. Now let's figure out how to replace all characters at once.
The method is painfully simple. Many people know that Word has such a function as text replacement. That is what we will be using.
So, select the tab character and copy it. Then open the Find and Replace window. This can be done by pressing Ctrl + H. Now in the "Find" field, insert a tab character, and in the "Replace with" field, put a space. Click the "Replace All" button.
All the reasons for the appearance of large gaps in the text and all the ways to eliminate them were mentioned above.
The question is one of the most popular. That is why he came to our attention. In addition, the answer to this question will be useful for both students and other users of the Word program. In this article, we will tell you how to remove large spaces in Word, doing it as quickly as possible, simply and without errors.
What causes large gaps in the text? There can be many reasons. Firstly, this occurs when text copied from the Internet is inserted into the document. In addition, large spaces can also occur due to the carelessness of the user who put several spaces after the word. In our article, we will analyze several ways to remove large spaces in Word. So let's get started.
Justify Text - Method #1
This method is one of the most popular ways to remove large spaces in a Word document. To do this is quite simple. To begin with, select the text where there are large spaces - either with the mouse or with the key combination Ctrl + C. When the text is selected, look for an icon on the toolbar called "Fit to Width", or press Ctrl + J. Text alignment occurs due to its alignment on the left and right edges, with the addition of intervals in those places where necessary. After that, big problems in the Word will disappear.
Putting extra spaces is another reason for large spaces. Getting rid of them will be much easier. First, the user needs to show all the hidden signs. To do this, on the toolbar, just find the sign called "Display all signs". It looks like this:
After clicking this button, all hidden characters will be displayed in the document, and you can remove extra spaces.
We remove the sign "End of line": method number 3
If you've justified text and the last line of a paragraph doesn't look too good, then this section is for you. Now we will tell you how to put the paragraph in order. Follow the following algorithm:
- The first step is to make all non-printable characters visible. Click the sign called "Show all signs".
- We are looking for the sign "End of paragraph", in the document it is represented as a curved arrow.
- If such a mark is at the end of a paragraph, it must be removed. All large spaces at the end of a paragraph in Word will disappear.
Removing extra spaces from a document
If the text copied from the Internet became the reason for the appearance of large gaps in the text, then getting rid of them will also not be difficult. To do this, the user must use the replacement, since it will take too long to remove all the spaces throughout the document.
When all non-printable characters are enabled, the user must use the replace function. To do this, press Ctrl + H, then put two spaces in the "Find" field. But the field "Replace with" must be put one space. In this case, all double spaces will be automatically replaced with a single space.
By the way, in Word versions 2007, 2010 and 2013, the "Replace" function is located in the "Home" section. On the right side of the line. But in the earlier version, i.e. 2003, it can be found in the "Edit" section. However, despite the different versions, the way to eliminate extra large spaces in a Word document will be almost the same.
Can extra large spaces be avoided?
Of course you can. And this will save the user from a lot of problems, because he will not have to “puzzle” how to get rid of the hated extra spaces. To do this is quite simple. The user just needs to make visible all non-printable characters in the document, this is what will avoid setting extra large spaces.
In our article, we looked at several ways to remove large spaces in Word, suitable for many versions of this text editor. As you already understood, there is nothing complicated in this, it is enough just to clearly follow the written algorithm of actions. Only in this case, the result of the work will not disappoint you, and the process itself will not cause difficulties and troubles. Well, in order not to encounter such a problem, it is better to warn it. How exactly? We also revealed all the secrets. Take action and you will succeed.
Due to the incorrect change of text in a Word document, users often face the problem of large indents between words.
Basically, changing the size of spaces should be done because of the aesthetically unsightly appearance of the text. Of course, this is not the main problem when drafting a document, but the type of paper written is also not the last criterion in the design of articles. Let's figure out how to remove huge indents in MS Word.
How to undo word wrap in Word
There are several reasons for popping up large gaps, and accordingly there will be different solutions for each. Let's consider each option separately.
Justify
This reason is the most relevant when writing a text.
When you select the alignment on the wider, all words become one line vertically. Large indents appear due to the fact that there are too few words in the line, and they stretch to the entire sheet.
To change such formatting effects, you can just set the text alignment to the left. But this option is only suitable if the change in width is not important for your document.
To align text to the left, do the following:
Using special characters instead of simple spaces
Also, the problem may be that the user has put certain characters instead of indentation. This option makes the distance between words large not only in the last sentence of the paragraph, but also throughout the text. If you want to recognize if this is the reason for the large gaps, you should follow these steps:
Sign "End of paragraph"
It happens that the document has certain formatting norms, such as alignment in width. In this case, a long gap may occur at the end of a particular line. The first thing to do is turn on the display of all characters, which will help identify the presence of the icon "End of paragraph".
Removing an unnecessary character can be done manually or use search and replace throughout the document. The procedure was discussed in this article in the previous paragraph.
Presence of unnecessary spaces
Even though this is a fairly simple error, it is the most common of all spacing problems. In the event that a space was entered twice, the editor will automatically highlight it, but if there are more spaces, the program will assume that they were made intentionally. Most often, this situation occurs when copying pages from the network or transferring fragments of text from other documents.
The first thing to do is to start showing non-printing characters in the "Paragraph" tab. If there are extra spaces between words, there will be more than one black dot. You can correct the current situation by manually removing unnecessary characters or using automatic replacement throughout the text.
How to do word wrap
To reduce spaces in the text using word wrap, you must do the following:
In our article, you can find the reasons for the appearance of large gaps, and most importantly, fix this problem yourself. In order for your text to take on a beautiful look and not attract attention with large indents between words, follow the steps described above and the desired document will easily become readable.
Do not know how to use Word or forgot how to find any important function for editing text? If so, this article will definitely interest you.
In time, people often face the problem of large gaps. Below we will tell you how to properly align to the width in Word, and how to use the various functions in this program. So after reading the short course, you will be able to successfully perform all the work you need.
To begin with, let's define what generally means such an expression as "justified alignment". This is how your finished text will appear on the page. After all, in addition to justifying in width, there are three more types of its distribution:
- along the left edge;
- in the center;
- along the right edge.
And each of them has its own algorithm of actions.
How to justify text
So, in order for you to successfully complete the justification process, you need to do the following:
- Click anywhere in the paragraph of your text that you want to align.
- Now find the "Home" tab at the top of the "Word" page. It has five subgroups ("Clipboard", "Font", "Paragraph", "Styles", "Editing"), among which you need to pay attention to the group "Paragraph".
- After switching to this group, find the "By Width" button in it and immediately press it.
- Your text is now aligned.
How not to align text
You don't need to use the Spacebar or Tab keyboard buttons to align. Since this will take you a long time, yes, the main text width will be either larger or smaller.
How to remove spaces after alignment
It should be noted that as soon as you finish the job of aligning the text in width, your concern will not end there, since you may well have large spaces between words. But this problem is also extremely easy to fix. Below we offer you several ways to help answer the question - how to remove spaces when justified.
Reasons for the appearance of large gaps in the text
Before proceeding to eliminate large gaps, it would be wise to determine the reason for their occurrence, since each of them has its own individual way of solving.
There are several reasons for this problem:
- Large spaces can occur due to the use of various commands when performing justification of lines in width.
- They appear due to the use of special characters instead of spaces.
- Formatting text or parts of it after justifying it can also cause this problem.
- If the “End of Line” character was typed, and then the ENTER + SHIFT keys were pressed, then you will automatically jump to the next line of your text, after which large spaces will form.
Techniques for filling large gaps
If you are unable to determine what exactly is the essence of the origin of these largest gaps, then simply follow all the elimination methods suggested below. And remember the above reasons for the future, so as not to accidentally put a big gap in the text.
Removing large spaces
The first way to solve this problem is that you just need to remove a large space and put a regular one in its place, for this you need to simultaneously press three buttons on your computer keyboard: SHIFT + CTRL + SPACEBAR.
Hyphenation
In order to get rid of large spaces at once in the entire text, you need to:
- select it completely;
- then go to the "Page Layout" tab;
- there, find the "Hyphenation" tab and click "Auto".
After that, the problem will be solved.
Tabulation
Find out if tabs have been used instead of spaces. To do this, you need to enable the display of "nonprinting characters" in the text. To perform this action, you must do the following:
- go to the "Home" tab;
- in the "Paragraph" group, click on the button "Non-printing characters" (¶).
After performing the steps presented, all non-printable characters will be displayed in the text, and you can find out if tabs are the cause of the problem.
If so, then you just need to copy one of them and press CTRL + F, after which you will have a replacement window. In the first field of this window, paste the text with a large space, and in the second - the text created by pressing the three buttons on your keyboard SHIFT + CTRL + SPACE. After that, you need to click on the "Find and Replace" button.
After completing all the above steps, the replacement will be made, and large gaps in the document will disappear.
Intercharacter intervals
If large spaces are caused by character spacing, then you must do the following:
- in the top menu, find the "File" tab;
- then go through it;
- in the menu that opens, select the "Settings" tab;
- after that, you will have a table with parameters, and you will need to select the “Advanced” item, and check the box “Do not expand character intervals in a line with a break” in it.
Conclusion
After reading this article, you learned how to properly align to the width in Word. Now, when you need to perform the named action when editing your text, you can solve all the problems yourself. Also, now you can identify all the causes of the so-called large gaps and eliminate them yourself.
Have you noticed that unnecessarily large spaces are displayed between some words in the Microsoft Word text editor? Well, they don't just show up. As a rule, this is due to the use of formatting of the text or its individual parts, and instead of spaces, special characters could be used. That is, different causes - different ways to eliminate them. In this article, you will learn how to remove large spaces in Word. It is enough to carefully read the instructions and remember its contents in order to eliminate unaesthetically large gaps.
How to Remove Large Spaces in Microsoft Office Word
You should start by finding out the possible reason for the appearance of excessively large spaces between words. This is acceptable if all or part of the text is justified.The fact is that when applying this document formatting element, the text editor begins to ensure that all words on new lines are on the same level, as if an invisible vertical line has been drawn to which they are attracted. The last letters of all lines are also justified, which can create large gaps to fill all the space in the document. Ideally, each line should have the same number of characters, then there will be no extra spaces, but this is something from the category of fantasy.
The justification didn't take over, and the extra-large spaces are still there? The point is something else, for example, in tabs (pressing the "Tab" button visually creates a large indent, erroneously recognized as several spaces). To identify such signs, you must enable the display mode for all signs: 
As you can see, all spaces are indicated by dots, while arrows are the very tabs. Fortunately, they can be removed in just a few clicks:
In the event that excessively large gaps appeared due to justification, you will have to change it to the standard left justification by clicking on the appropriate button.
