The need to get a digital copy of your photos or text can arise at any time, so it will be useful to know how to scan documents from the printer to your computer. It is worth understanding what is meant by an MFP - a multifunctional device that has a built-in scanner.
How to scan texts from printer to computer
There are two main options for how to scan a document into your computer - as an image or as text. By default, the scanner creates a photo, if you put text in the copier, then it cannot be edited in the future. For such a function to appear, it is necessary to use a recognizer (special software), which will turn the picture into an editable format.
How to scan a document using the Scanner Wizard
After you connected a universal printer to your computer, installed drivers, performed the initial setup, you can use the built-in Windows functionality for scanning. The "Scanner Wizard" is suitable for this, the execution algorithm is as follows:
- Turn on the scanner, lift the cover. Check that the glass is clean, if there is dust, wipe the surface.
- Place the text or photo with the surface to be scanned down on the glass.
- Close the cover.
- Go to "Control Panel", click on "Hardware and Sound".
- Find the item "Devices and Printers", go to it.
- Right-click on the icon with your MFP, select "Start Scan".
- Set the desired parameters for the scan and click Preview.
- A window will appear with a picture of how your scanned text will look, if it is too dim, or vice versa, you can change the settings and click "Preview" again. If everything suits you, click "Scan".
- Save the resulting result on your computer or send the file to print.
Scanning documents to a computer using special software
Together with any MFP, there should be a disk with drivers and native software for this. As a rule, the use of such programs provides an opportunity to achieve the most effective interaction with the device, to obtain the best quality. For example, how to scan on a canon printer using this software:
- After installing the device and software, open the list of programs.
- Find the application for your printer model, launch it.
- Click "Scan".
- The program will prompt you to select the type, format, color or black and white scan and resolution. If you set all the parameters correctly, the result will be better.
- Use the explorer to specify the path to save the target file. Give the document a name right away so you can find it easier later. If desired, the storage location can be removable media.
- Preview the document to correct any errors that have arisen, or immediately click the "Scan" button. Next, the MFP will recognize the data, after which you need to click "Save".
How to scan personal documents on the printer
Official documents must be of high quality so that all elements are clearly visible and readable. This applies to important information: birth certificates, passports, certificates and similar documentation. Most often, ABBY FineReader is used for these purposes, but any other software with similar functionality can be suitable. Instructions on how to scan a document to a computer from a printer using the example of a passport:
- Be sure to remove the cover, it will interfere during the procedure.
- In the settings, set the following parameters: "shades of gray", resolution - 300 dpi (or dpi).
- Unfold the passport on the first page, put it against the glass with a spread. Better to put it closer to the edge, leaving a small gap.
- Close the cover of the device firmly; for more detailed copying, you can press it a little by hand.
- Click on "Preview", make sure that the color, detail of the letters is transferred correctly.
- At the bottom, click "Scan", wait for the machine to finish recognizing the file. After that, check the picture and click "Save".
- Using the frame, select the area with the image (the passport itself), empty fields should be outside of it.
- To store official data, choose tif or bmp format.
How to scan photos on a printer
Now more often people print digital photos from a computer, but sometimes there is a situation when they need to be scanned. It is important to set the correct settings so that the image is of high quality. The procedure for scanning a document to a computer from a printer is as follows:
- Connect the MFP to your computer, turn it on. To digitize photographs, you need to check that they are free of spots, lint and other dirt.
- The photo must be placed face down on the scanner glass.
- It is better to scan a photo using. This option will provide an opportunity to make adjustments in the preview.
- In the application, specify the scan type (black and white, color) and set the format to Photo.
- Set the maximum resolution value. This will enable you to scan your photos in the best quality.
- If you want to scan the file well, then you shouldn't tweak the settings during the process or lift the lid.
- After the procedure, save the file in any convenient location on your computer.
- Use a graphics editor to correct the image. It will provide more options than a scanner program.
How to save scanned documents
Some native MFP applications do not save the scanned files, but simply open them in an image viewer application. With this option, you just press the key combination "Ctrl + S" and select the folder where the document should be placed. It is better to install software that is verified by other users and can save scans automatically. Popular among people are Adobe Reader or DjvuReaser. Just set the format for the image and the storage location.
The device may scan your file with black borders and they should be cropped in the editor before saving to the computer. The standard resolution is 150 dpi, for official references - 300. The size of the final file is affected by the format in which you saved the scan, for example, jpg has the smallest value, and tif and bmp are much larger.
Video: How to Scan a Document in Word
When working with official documents, you often have to type manually the text printed on paper. Alas, there are no uniform requirements for document flow in the Russian Federation, and each organization uses its own formats and rules. To reduce the time spent on typing, special programs and services are used that "convert" scanned documents into an editable version for the user. For example, having received a document in jpg-version (picture), in a matter of minutes you can translate it into Word-format, without wasting precious time on manual typing. How to translate a scanned document into Word?
As a rule, scanned documents are published in .jpg, .tiff, .bmp formats and cannot be edited. If the scanner supports converting scanned documents to PDF, then this type of files can be edited using any PDF editor, for example, Acrobat Pro. But what if you want to edit the scanned document in "picture" format?
It is for these cases that text recognition programs have been developed. One of the most popular software in this segment of the software market is ABBYY FineReader. Using the "file reader", you can recognize texts from any media, be it a picture with text or a PDF file.
Open ABBYY FineReader and transfer the documents required for recognition to the program window.
After adding the files, click on the "Recognize all" button and wait for the process to finish.
The text recognized by ABBYY FineReader will appear on the right side of the screen. To save all the text in one file, click the "Save" button and select "Save Results Wizard"
Specify the "Microsoft Word" application, mark the "All Pages" item with the trigger and click "OK".
The program will automatically export the text to a Word document, which can be further edited.
You do not have this program installed or do not have a scanner at hand, and paper documents urgently need to be translated into an electronic version? An Android smartphone with ABBYY TextGrabber installed will come to your aid. The smartphone camera acts as a "scanner", and "Textgrabber" independently processes and recognizes the text photographed by the camera. Open the Google Play Market, search for the words "ABBYY TextGrabber" and install the program on your smartphone.
Run the program and select the recognition language first. To do this, in the lower right corner, click the "EN" button. Check the box "Russian" and click the "Back" button in the smartphone interface.
If the inscription “EN / RU” appears in the lower area of the screen, then you have done everything correctly and you can start “scanning documents”. Click on the round button with the "camera" icon.
Point the camera at the document and tap the aperture icon to capture the text. If the text is poorly visible, then choose a more illuminated place.
Click "Done" to proceed to cropping the photo.
Specify the boundaries of the snapshot and, if necessary, expand it. When finished, click "Recognize" at the top of the smartphone screen and wait for the text to be recognized.
The finished text can be edited immediately on a smartphone.
Does your smartphone have an office editor? Select the text and copy it to the clipboard. Then paste the copied text into a new Word document and save it to your smartphone. Since most Android smartphones support USB flash drives, you can transfer the file to your computer and continue editing.
Can a scanned document be translated into Word without using special utilities? Undoubtedly, but this will require any device with Internet access, because an online service will act as a "text recognizer".
Among the quality and free text recognition services, the best is the Free Online OCR Service, available at http://www.onlineocr.net. The process of recognizing text from a scanned document can be divided into 3 steps. First of all, you need to upload the document to the site by clicking the "Select file" button. The maximum size of the uploaded file should not exceed five megabytes.
When the download is complete, specify the Russian language and the output format of the document.
Then enter the code from the picture and click the "Convert" button.
The text recognized by the online service can be copied to the clipboard and pasted into any document, or saved on your computer by clicking on the Download Output File link.
By registering on the service, the user gets wider opportunities for text recognition: batch recognition, unloading documents in a ZIP archive, unlimited size of uploaded files and converting to other document formats.
The only thing that you should not trust online services is "secret documents", since, quite possibly, scanned versions of documents are stored on the servers of the company, the owner of the service.
When working with paper documents, manuscripts or books, it is often necessary to translate everything into electronic format. This opens up much more possibilities and makes the editing process much easier. If you have a scanner or digital camera with a high resolution, it will not be difficult to do this, but then the question arises, how can the scanned document be translated into Word format? In order not to have to retype everything by hand, you should use specialized software.
Software solutions for converting scanned documents
Such a task should not be difficult. Modern programs allow you to both edit the scanned document in part, and completely translate it into a convenient Word format. Moreover, this can be done in just a few minutes.
Tip: Thanks to the high-speed Internet, you can easily find the software you need to edit your scanned documents. Moreover, now you can use online services for text recognition.
Among the popular programs for performing such operations are:
1. ABBYY FineReader (including online);
3. Readiris PRO;
6.OCR Convert online service, etc.
Their rich functionality and ease of use make them quite popular. High reliability and performance are appreciated by both ordinary users and business representatives. Even an inexperienced person can quickly figure out how to scan a document in Word.
OCR and conversion of scanned documents
Usually you have to deal with pictures in the .jpg, .tiff, .png, .bmp format - this is the result of scanning or photographing. How to translate a scanned document into Word for further work? The text cannot be edited in the usual way. Some scanners support automatic conversion to .pdf format, but the options are still limited.
To get a full-fledged text document, you should upload the file to the program through a special form (click "open" or "download"). To improve accuracy, you can specify a range of pages and select a specific area of text. After a while, a preliminary result will appear. After that, it remains to save the .doc file, so that later you can figure out how to edit the scanned document using MS Word.
Hello. Today I will tell you how scan text to word document... Why do you need to do this? The answer is obvious, for further editing of the text. After all, the image will not be so easy to edit. Is it better to use a program or an online service to translate scanned text into a Word document? I will talk about this below in the article.
In order to speed up and simplify the task as much as possible, I was looking for sites where online you can convert a scanned document to Word format. To do this, I had to first scan and then convert. I must say right away that many sites limit the number of translations in Word, and whatever the limit is to convert, you need to pay. I managed to find a couple of sites that are not limited to solve this problem, but I will not share, since convert scanned text to Word online turned out to be a waste of time. The recognition rate is very low, it would be easier to retype the document from scratch.
In this case, if online tools do not translate the scanned document into Word well at the moment, then how to do it as efficiently as possible? Read about this further in the article, I will give clear instructions.
After walking for a few more minutes, I found a program called ABBYY FineReader Professional. You've probably already heard about it. I downloaded it here http://nnm-club.me/forum/viewtopic.php?t=851116, easy to install and works great.
ABBYY FineReader can translate scanned documents not only to Word, but also to PDF and many other text and magazine formats.
It is very easy to use. Install and run. On the monitor, you should see a window like the one below in the screenshot.
There is nothing complicated here, it is intuitively clear that you need to click in our case on Scan to Microsoft Word... Then we will see the scan settings window, in which you can not change anything.
Let's set the program not an easy task - scan and recognize a page of a book... We put a book or any other document on the scanner and click scan. The program starts scanning and then should automatically recognize the document. If automatic recognition did not occur, then right-click on the scanned document and click Recognize. Below in the screenshot you can see what result I got.
Further click on the Word icon at the top and the document will be saved in Microsoft Word text document format. Of course, you need to take into account that the recognized text must be reread, because in any case, errors are possible.
Ask questions, write comments. Thank you for your attention.
Many users who work with text documents often need to copy some text, say, from a paper original, in order to then paste it into Word. This eliminates the need for manual typing. Okay, if it's one or two sheets. And when there are ten or twenty pages?
How to translate a scanned document into Word
This is where the scanner comes to the rescue, which is able to recognize everything that is in the printed edition. It can be used to translate documents into a variety of electronic formats. If the text is very complex and written in a foreign language, you can use the services of a translation and certification agency in Moscow.
The easiest way (of course, if you don't need editing) is to scan the text (usually scanners offer graphics mode by default), and then copy the result and paste it into Word. However, this method has one significant drawback. The document cannot be edited graphically. You can change, for example, only the saturation, color gamut, the size of the entire fragment. But not more.
In order to be able to edit the result obtained as a regular text, it is necessary to initially set the recognition of the scanned object exactly as text. The best option for this is software such as ABBYY Fine Reader. It is one of the smartest programs for scanning printed material. You just need to configure the appropriate settings and start scanning. The result will be displayed in a separate window. The text itself can be edited there, and then, by copying it, paste it into your editor, or you can immediately copy it, then paste it into Word and edit it there. The second option is more promising, since, in most cases, the autosave function is enabled in Word. Therefore, if suddenly any failure occurs in the system, you can easily restore the last saved copy of the document. The same applies to accidental deletion or loss of files. You just don't have to think about how to recover deleted files.
Sometimes there are situations when in scan mode you receive a PDF document that is recognized by applications such as Adobe Reader or similar. Just like graphics, a PDF document cannot be edited in terms of text. In this case, ABBYY PDF Transformer will come to your aid. Having opened the corresponding PDF file in the program, you can convert it to any other format in a few clicks, including the Microsoft Word format. You just need to select save, specify the file name, in the document type select Word Document with the DOC extension (although usually this is not required).
Thus, it is best to set the scan immediately with OCR. It will take neither time nor effort. But then, you can immediately start editing the result.
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