Sometimes as a result of unsuccessful application of formatting commands or after converting texts from one standard to another intervals between words become too large or uneven. This defect significantly spoils the overall impression of the text document and needs to be corrected. This can be done using the capabilities of the word processor itself.
Instructions
If the interval between words If you want to remove it in the most radical way, that is, reduce it to zero, this means it is necessary to remove from the text the signs that separate words - spaces. You can do this using the Find and Replace dialog. Typically, the hotkey combination ctrl + r or ctrl + h is used to call this dialog box. Enter a space in the Find What field and leave the Replace With field blank. After that, click the "Replace All" button and the text editor will destroy intervals between words.
If intervals are not the same size, the reason may be that the “fit to width” formatting command was applied to the text. This means that the text editor moves the words on the line so that the rightmost position is occupied by the last letter of the last word. To do this he has to increase intervals between some words. To undo this alignment in the Microsoft Word word processor, first press the keyboard shortcut ctrl + a, and then ctrl + l.
Sometimes, as a result of converting a document from one format to another (for example, text copied in a browser window is pasted into a Word document window), the gaps between words Some text fragments are filled with tabs instead of spaces. Such intervals look excessively large and uneven. To bring the spacing back to normal, replace the tab characters with spaces. You can do this, for example, like this: first type one tab character, select it and cut it (ctrl + x). Then open the Find and Replace dialog (ctrl + r or ctrl + h), paste the contents of the clipboard (tab) into the Find field, and enter a space in the Replace With field. Then click the "Replace All" button.
One way to solve the problem of removing extra spaces between words or before punctuation marks there can be the creation of macros, implemented by standard tools of the Microsoft Word application, and allowing you to automate the solution of the problem.
Instructions
Click the "Start" button to open the main menu of the system and go to "All Programs" to perform the operation of removing extra spaces between words.
Select Miicrosoft Office and launch the Word application.
Open the document to be edited and expand the “Tools” menu in the top toolbar of the program window.
Select the “Macro” item and use the “Start Recording” command in the directory that opens.
Enter the desired name in the Macro Name field in the new dialog box and click the hammer icon to add a special button to the toolbar, or select the keyboard icon button to control the macro using keys.
Go to the "Commands" tab of the dialog box that opens and drag the created macro from the right area of the window to the toolbar.
Close the open window and press Ctrl+H together to open the Find and Replace dialog box.
Expand the window by clicking the "More" button to gain access to manage search characteristics and clear the contents of the "Find" and "Replace with" fields.
Click the "Remove Formatting" button if it is active and apply the checkbox to the "Wildcards" field in the "Search Options" section.
Make sure all other fields in the Search Options section are unchecked and select Everywhere from the drop-down list.
Press Ctrl+A simultaneously to select all text in the document and enter the value “space(2-)” in the “Find” field.
Enter the value "space" in the "Replace with" field and click the "Replace All" button. This action will replace all double spaces in the document text with single spaces and, thus, remove s between words.
Quit the open window and deselect text by pressing the arrow key.
Click the Stop button in the control panel to stop the macro recording process.
Attention, TODAY only!
Everything interesting
Microsoft Word 2010 is a powerful, full-fledged text editor for the Windows operating system and allows you to format, edit, read and print text files of any size. Instructions 1Open the file in...
Using the Word text editor, you can find a specific word or phrase in a document and replace it with another. This is especially convenient when processing long texts. In any version of Word, the Find and Replace Word command window is called...
A space is a printed character with the help of which words in a text are separated from each other. It is customary to put one space between two words. If you remove it, the text will become unreadable, however, make the text without spaces or reduce the number...
The Microsoft Office suite provides several levels of data protection designed to control the level of user access and the ability to make changes to the selected document. The recommended action is to set a password...
Working with formulas and equations in the Word office application, included in the Microsoft Office package, is provided by a special “Formula Editor” utility, which is part of the Math Type program. Instructions 1Click the “Start” button...
The search window of the Word office application, included in the Microsoft Office package, provides the user with fairly wide search options. But the ideal, as we know, is unattainable and therefore the need to expand them often arises. ...
A hyperlink is usually called a connection between different web pages on the Internet. In the case of office applications, this could mean creating a shortcut or link that provides access to a document located on a network server. Performance…
One way to solve the problem of removing extra spaces between words or before punctuation marks is to create macros, implemented by standard Microsoft Word tools, and allowing you to automate the solution of the problem. ...
The task of removing page markup from documents in the Word office application included in the Microsoft Office package can be solved using standard program tools without the use of additional third-party software. ...
The choice of how to reduce the space between words depends on the capabilities of the software that will be used to display the text. For example, the simplest text editors will not be able to reproduce the text formatting available...
How you can change the spacing between words in body text or captions depends on what tools are available to you. For example, in web pages you can use HTML tags and CSS style descriptions for this, but in regular text documents...
Large spaces in the text can occur for various reasons, for example, due to incorrect formatting or the use of special characters. Moreover, the spacing between words in Word can be different both throughout the text and in its individual parts. There are a number of possibilities to correct the situation in Word.
Checking text formatting
The text can have text justification active. In this case, the editor automatically sets spaces between words. Justification means that all the first and last letters on each line should be located on the same vertical line. This is impossible to do with equal spaces, so the editor increases the spacing between words. Most often, text in this format is not very well perceived visually.
Align text left
Using this function, the text becomes less visually attractive, but all spaces that are set are immediately the same size. Follow these steps:
- Select the text where the spaces are not equal (if this is the entire document, then select it with the keyboard shortcut “Ctrl+A”);
- Then, in the “Paragraph” section of the Control Panel, on the “Home” tab, click “Align Left” or use the “Ctrl+L” hotkey.
Removing tabs and special characters
It is possible that non-standard spacing was caused by the use of tab characters (Tab key). To check this, enable the "non-printing characters" feature. You can also enable it in the “Paragraph” section. By pressing the button, you will see small dots appear in place of all the spaces. If your text contains tabs, a small arrow will appear at those locations. One or two spaces can be removed by simply pressing the “BackSpace” key. If there are a lot of tab characters, it is better to do it differently:
- Copy any tab character;
- Activate the “Find and Replace” function by pressing the “Ctrl+H” hotkeys;
- In the window that opens, on the “Replace” tab, in the “Find” line, insert this character (or press “Ctrl+H”);
- In the “Replace with...” line, enter one space;
- Click the "Replace All" button.
All tabs in the text will automatically be replaced by a single space.
If, after activating the non-printing character mode, you see that the reason for large spacing in the text is a large number of spaces, use the same “Find and Replace” function. First, enter two spaces in the “Find” field and perform a search. Then three, and so on, until the number of replacements completed is zero.
Formatted files
DOC and DOCX files can use advanced editing. Open the file in Word and make the required settings. For example, instead of a single space, you can set a double space. You can also use special characters, such as long space/short space, 1/4 space. To insert such characters throughout the document, use the same hot keys to open the Find and Replace window. By default, there are no special characters there, so you first need to insert such a character into the text, copy it from there and then paste it in the search and replace window. Where can I get the space pattern? For this:
- Open the “Insert” tab on the “Control Panel”;
- Click "Symbol", then "Other";
- Go to the “Special Characters” section and find the space character you need there;
- Paste it into the text.
The resulting sample can be immediately cut by pressing the key combination “Ctrl+X”. It can then be pasted into the required field.
Working with html code
If you need to change spacing not in Word, but in a web document, this operation is even easier. There is a special function in the code called word-spacing. With its help, you can set a certain interval for the entire document. To do this, you need to insert the following between the head tags:
Instead of 30px, you can set any other pixel value.
How to change letter spacing
While working with Word, you may also need to change the spacing between letters. This can be useful if you need to somehow highlight a specific piece of text. Such intervals can be sparse or dense.
Changing spacing in Word 2003
To set a different letter spacing, follow these steps:
- Go to the “Format” section and click “Font” (or the keyboard shortcut “Ctrl+D”;
- Open the "Interval" menu;
- Press "Enter".
Changing spacing in Word 2007
Use the following algorithm:
- Go to the “Home” menu, then to the “Font” section;
- Open the “Interval” tab;
- Check the box “Sparse” or “Dense” and enter the required digital value;
- Press "Enter".
If you need a similar function constantly, you can set hotkeys for sparse and compact intervals.
- Open the “Tools” menu and go to the “Settings” window;
- Go to the “Keyboard” section;
- In the “Categories” item, click the “Format” line, and in the “Commands” item - the “Condensed” (for compacted intervals) or “Expanded” (for sparse intervals) line;
- Specify keyboard shortcuts by pressing them on your keyboard.
- Open the "Options" menu and go to the "Settings" window;
- Click "Categories" and select "All Teams";
- In the “Commands” item, select the “Condensed” or “Expanded” line and specify a key combination for them.
Even if you open a text file and see complete chaos, putting everything in order is not difficult. By performing all the described steps in turn, you can remove unnecessary intervals. And you can apply the acquired knowledge in the future.
When typing text in Word, you often encounter a situation where the editor independently sets too large gaps between words. Attempts to correct the situation using keys "Backspace" or "Delete" turn out to be unsuccessful. Words stick together, and when a space is inserted, a gap is formed again. The appearance of the document leaves much to be desired. Meanwhile, solving this problem is not at all difficult.
Ways to remove breaks between words in Word
There are several reasons why large gaps between words occur when working in Word. Accordingly, there are also several ways to solve the problem.
Method 1: Align text
The first thing you need to pay attention to is the text alignment options. To do this, in the tab "Home" Word menu, in the block "Paragraph" You should check to see if it is set to fit the page width. If so, you need to change it to left aligned.
The same can be done simply by using the keyboard shortcut CTRL+L.
Method 2: Hotkeys
You can also remove extra spaces between words in Word using hotkeys. To do this you need:
The disadvantage of this method is that it cannot be applied to the entire document at once. Therefore, if there are a lot of extra spaces between words, there is no point in using it.
Method 3: AutoCorrect
Using autocorrect is the best solution if the text is replete with large gaps between words. The advantage is that it can be applied to the entire document. To set up autocorrect you need to:
After this, all double spaces in the text will be replaced with single spaces, and a corresponding message will be displayed. But since breaks in the text may contain more than two spaces, the operation must be repeated until the message about the number of replacements completed shows 0.
Method 4: Removing hidden characters
Often, large gaps in text can be caused by hidden formatting characters. In this case, replacing double spaces with single spaces will not help. By default, hidden characters are not shown, but you can change this mode by clicking on the Greek letter icon "Pi" in the block "Paragraph" main tab of the document menu.
As a result, the text will look like this:
If there are too many hidden characters, they can also be removed using autocorrect. But it is configured a little differently:
Once selected, the special character will be inserted into the top field of the AutoCorrect menu and you can replace it with a regular space. The entire subsequent algorithm of actions is similar to that described in "Method 3";
Have you noticed that there are excessively large spaces between some words in the Microsoft Word text editor? So, they don’t appear just like that. As a rule, this occurs due to the use of text formatting or individual parts of it; special characters could also be used instead of spaces. That is, different reasons - different ways to eliminate them. From this article you will learn how to remove large spaces in Word. It is enough to read the instructions carefully and remember its contents in order to eliminate unsightly large gaps.
How to Remove Large Spaces in Microsoft Office Word
You should start by finding out the possible reason for the appearance of excessively large spaces between words. This is acceptable if width alignment is applied to all or part of the text.The fact is that when using this element of document formatting, the text editor begins to ensure that all the words on new lines are at the same level, as if an invisible vertical line has been drawn to which they are attracted. The last letters of all lines are also aligned, which can create large spaces to fill the entire space in the document. Ideally, each line should have the same number of characters, then there will be no extra spaces, but this is something out of fantasy.
The width alignment has failed and there are still too many spaces? It's something else, like tab characters (pressing the Tab button visually creates a large indentation that is mistakenly recognized as multiple spaces). To identify such signs, you must enable the display mode of all signs: 
As you can see, all spaces are indicated by dots, while the arrows are the same tab characters. Fortunately, they can be removed in just a few clicks:
In the event that excessively large spaces appear due to width alignment, you will have to change it to standard left alignment by clicking on the corresponding button.
Hello, dear guests.
I want to tell you how to remove large spaces between words in Word. I’m sure you’ve encountered this situation more than once when aligning a document to width, copying it from other sources, etc.
I will share with you several ways to fix it, depending on the reasons for its appearance, which are suitable for any version of Word.
Correcting alignment errors
Aligned the text width and got gaps between words? If the design is not too important, return the left alignment - this will be the fastest way.
Is that important? Then you will have to refine the beauty manually. As a rule, there are not many large spaces, so even in a large document this will not take a lot of time.
You need to select each gap and replace it with a spacebar, holding it down simultaneously with the Ctrl and Shift keys.
When there are many large gaps
Suppose you copied text from another source and discovered that in Word it does not look so neat, but is full of large distances between words. Try reducing them this way:
- Select the entire contents of the document using the Ctrl + A key combination.
- Find the Layout/Page Setup area. It can be located in the tab of the same name or in the “Layout”. In older versions of Word, you need to go to Tools - Language instead.
- Click on the "Hyphenate" option.
- Select the Auto option.
Reason - character spacing
Are the distances between words increased due to line breaks? Here's how to fix it:
- Go to the menu “File - Options - Advanced”;
- Check the “Do not expand character spacing in a line with a break” checkbox.
Eliminating duplicate spaces
Is your problem too many double spaces? It is solved this way:
- Place the cursor at the very beginning of the text.
- On the “Home” tab, at the very end there should be an “Editing” area, and in it there should be a “Replace” option. Click it.
- A small window will open. In the top "Find" line, press the space bar twice, and in the bottom "Replace with" line - once.
- Click the "Replace All" button.
The program will replace repeated spaces with single spaces and notify you how many times it has done this. Most likely, all errors will not be corrected on the first try. After all, if you, for example, copied text from somewhere, then it may contain not only two spaces next to each other, but also three and four. So repeat this procedure until you are satisfied with the result.
Other characters disguised as spaces
It happens that gaps in the text appear due to tabs or non-breaking spaces. To calculate them, on the main panel in the “Paragraph” area, click the “Display all characters” button.
Next, you need to repeat the replacement operation from the previous instruction, but only copy the interfering sign into the “Find” line. Or you can click the “More” button in the same window, and then click “Special”, and select, for example, a tab character or another that spoils the picture.
Even when aligning, the distance between paragraphs may increase when they were made with the Shift key, which means moving to another line. When you click the “Display all characters” button, this case is indicated by a left-curved arrow located at the end of the lines. If there are few such characters, delete them manually by placing the cursor in front of them and pressing Delete.
In these simple ways we quickly dealt with the problem.
Sometimes when editing text in Word, the user is faced with an insoluble problem: how to reduce the spacing between words? If you master this skill, you can transform text into any form pleasing to the eye.
detailed instructions
To understand this difficult issue, we will need to consider each action in detail.
Step 1: Check text formatting.
It's worth looking at the text alignment you've chosen. To do this, go to the tab "Home" and see the section "Paragraph". If it's worth "Align to Width", then it is not surprising that the spaces became long. In this mode, the beginning and end of each line will coincide with the previous ones.
The fact is that the editor automatically stretches the text in those places where there are not enough characters.
Step 2: Change text alignment.
In order to remove too long intervals between words, you need to go to the tab "Home", In chapter "Paragraph" choose "Align Left".
Compared to the previous state, it can be seen that the distance between words has become a standard size.
If you don't want to navigate through different tabs, you can use keyboard shortcuts. To highlight text, use the combination CTRL+A. To align left, click CTRL + L.
Step 3: Check for tabs.
It often turns out that tabs were used instead of spaces. To check, you must include non-printable characters. Go to the tab "Home". In chapter "Paragraph" there is a button "Show all characters". Regular spaces will be indicated by raised dots, and tabs will be indicated by right arrows.
Replace tab characters with spaces.
In order to remove tabs and put regular spaces in their place, you need to go to the tab "Home" in field "Editing" press the button "Replace".
Copy one of the tabs into the search window, and put a regular space in the replacement line. Please note that the fields will be left blank as they will only be filled with spaces.
If everything is done correctly, Word will notify you of the number of such replacements.
Replacing double spaces with single spaces.
There are times when a user enters a double space by mistake. In order to remove such marks, it is necessary to use a replacement, as in the previous paragraph.
In the search field, copy a double space, and put a single space in the replacement window. Click on the button "Replace All".
Conclusion
Despite the large number of checks for all the reasons for long intervals, this must be done. Knowing this function will be very useful when editing documents of any type. We hope that in this article you will find answers to all your questions. Good luck.
Don’t know how to use Word or have forgotten how to find any important function for editing text? If so, this article will definitely interest you.
During time, people often face the problem of large gaps. Below we will tell you how to correctly perform width alignment in Word, and how to use various functions in this program. So, after reading this short course, you will be able to successfully perform all the work you need to do.
First, let's define what such an expression as “width alignment” actually means. This is how your finished text will appear on the page. Indeed, in addition to width alignment, there are three more types of its distribution:
- on the left edge;
- in the center;
- on the right edge.
And each of them has its own algorithm of actions.
How can I align text in width?
So, in order for you to successfully complete the width alignment process, you need to do the following:
- Click anywhere in the paragraph of your text that you need to align.
- Now find the “Home” tab at the top of the Word page. It has five subgroups ("Clipboard", "Font", "Paragraph", "Styles", "Editing"), among which you need to pay attention to the "Paragraph" group.
- After going to this group, find the “Width” button in it and immediately click.
- Your text is now aligned.
How not to align text
You don't need to use the keyboard's Spacebar or Tab buttons to align. Since this will take you a lot of time, and the main width of the text will be either larger or smaller.
How to remove spaces after alignment
It should be noted that once you finish the job of aligning the text to the width, your concern will not end there, since you may well end up with large spaces between words. But this problem is also extremely easy to fix. Below we offer you several methods that will help answer the question - how to remove spaces when aligning by width.
Reasons for large spaces in text
Before moving on to eliminating large gaps, it would be wise to determine the reason for their occurrence, since each of them has its own individual way of solving it.
There are several reasons for this problem:
- Large spaces can occur due to the use of various commands when performing line alignment.
- They appear due to the use of special characters instead of spaces.
- Formatting text or some parts of it after justification can also cause this problem.
- If you typed the “End of Line” character and then pressed the ENTER+SHIFT keys, you will automatically move to the next line of your text, after which large spaces will form.
Tricks for closing large gaps
If you are unable to determine what exactly is the origin of these largest gaps, then simply follow all the elimination techniques suggested below. And remember the above reasons for the future, so as not to accidentally leave a large gap in the text.
Removing Large Spaces
The first way to solve this problem is that you simply need to remove the large spacebar and put a normal one in its place; to do this, you need to simultaneously press three buttons on the keyboard of your computer: SHIFT + CTRL + SPACEBAR.
Hyphenation
In order to get rid of large spaces in the entire text at once, you need to:
- select it completely;
- after that, go to the “Page Layout” tab;
- There, find the “Hyphenation” tab and click “Auto”.
After this the problem will be solved.
Tabulation
Find out if tabs were used instead of spaces. To do this, you need to enable the display of “non-printing characters” in the text. To perform this action you must do the following:
- go to the “Home” tab;
- in the “Paragraph” group, click the “Non-printing characters” button (¶).
After completing the steps presented, all non-printing characters will be displayed in the text, and you will be able to find out whether tabs are causing the problem.
If so, then you just need to copy one of them and press CTRL+F, after which you will have a replacement window. In the first field of this window, insert text with a large space, and in the second - the text created by pressing three buttons on your keyboard SHIFT + CTRL + SPACEBAR. After that, you need to click on the “Find and Replace” button.
After completing all of the above steps, the replacement will be made and large gaps in the document will disappear.
Intersign intervals
If the cause of large spaces is inter-character spacing, then you should do the following:
- in the top menu, find the “File” tab;
- then follow it;
- in the menu that opens, select the “Settings” tab;
- after that, you will see a table with parameters, and you will need to select the “Advanced” item, and in it check the “Do not expand character spacing in a line with a break.”
Conclusion
After reading this article, you learned how to correctly perform width alignment in Word. Now, when you need to perform the named action when editing your text, you can solve all the problems yourself. Also, now you can identify all the causes of the so-called large gaps and eliminate them yourself.
