Today, when you can easily get any number of free mailboxes by simply registering an account with Yandex, Mail.Ru and the like, the issue of setting up a mail server does not bother too many users.
However, there are times when it will be useful to know at least some aspects of this issue.
When you need it
There are not so many situations when an ordinary user needs basic knowledge of setting up mail. And nevertheless, any of them can happen at any time:
- If it was decided to switch from browser to dedicated in a separate program. Indeed, in many respects, such clients are preferable: they allow you to combine your email program with an organizer, a notebook, and also more flexibly manage the address book and administer messages.
- There was an unforeseen failure in the mail client, all the settings were lost. And then the installation of a mail server is simply necessary. Setting it up usually does not take much time and effort, but otherwise you can be left without mail for quite a long time.
- Free mailboxes can be destroyed by the administration, and without explanation. Yes, and such a box looks in the eyes of business partners, frankly, undignified. Therefore, you will have to start a dedicated one on the server.
- If the provider offers a separate mailbox, then why not take advantage of this offer.
Configuring Windows Mail Server
Basic email parameters such as DNS, IP data and similar information are provided directly by the ISP.
To start using Windows, you will need to either download a client suitable for this operating system, or resort to the help of its built-in clients. First you need to create a new account. As a rule, they are also asked to enter its name, come up with a password and login to enter.
You may need to enable support for Windows Mail Services through the Uninstall / Add Programs panel in the Install E-mail Services Components section.
To create a new mailbox, you will need to come up with a username and password.
In SMTP, you must specify the port number 25, and for the POP3 server - 110. If the provider provides other parameters, you must enter them. In the case when the mail client used does not imply entering a port number, you need to leave only the address provided by the provider in the "Server for incoming messages" (this can be both POP3 and IMAP) and "Name for the server of outgoing messages" ( usually only SMTP).
Fine-tuning the Windows mail server depends a lot on the mail application used, but the principle of operation will be the same. The difference may lie in the options for the graphical interface and in the menu items.
Switching from free mail to a dedicated client
Sometimes you need to stay on free, but use a separate application as a client. You can show this using the example of mail settings for the Yandex service. The configuration of the mail server will then be carried out with the following parameters.
1. IMAP settings for incoming messages:
- mail server address: imap.yandex.ru;
- specify SSL in the security settings for the connection;
- the port number is indicated as 993.
2. To configure outgoing IMAP messages:
- specify smtp.yandex.ru as the server address;
- in the connection security parameters, you must also set SSL;
- the port number must be set to 465.
3. Regarding the POP3 protocol for sent messages:
- specify pop.yandex.ru as the server address;
- SSL is specified as the security parameters of the used connection;
- the port number is indicated as 995.
4. For outgoing messages sent using the POP3 protocol:
- smtp.yandex.ru is specified as the mail server address;
- SSL is specified again in the security parameters for the connection used;
- the port number is set to 465.
As a username, as well as an address and password, you should set existing addresses and passwords from mail on Yandex.
Setting up the Mail.Ru server
Sometimes you need to find out about the settings of the Mail.Ru mail server. In general, the setting looks exactly the same as described in the case of Yandex mail. But the parameters will look like this:
- full email address (formatted with @, for example [email protected]);
- for the IMAP server, imap.mail.ru is specified;
- smtp.mail.ru is specified for the SMTP server;
- the username is the full email address from an existing mail;
- password is the password used from the mail;
- IMAP: number 993 (for SSL / TLS protocols);
- POP3: number 995 (for SSL / TLS protocols);
- SMTP: number 465 (for SSL / TLS protocols);
- you need to indicate that you want to authorize the server of sent letters, in the authentication parameters - a simple password, without encryption.
In general, the settings are specified exactly the same as in the case of Yandex, but only with the addition of the mail prefix. For other free servers, you should set the same parameters, but with the appropriate prefixes.
As you can see, in general, there is nothing complicated in such a matter as setting up a mail server. Even a novice user can cope with this task. But you can be sure that even in the event of a critical failure, you will not have to remain without mail.
The task of raising your own mail servers using Linux-tools, Apache, SQL and the like requires deeper knowledge in the field of information technology.
One of the main elements is the configuration of the SMTP server. Let's take a look at what it is and how to make the necessary settings for different situations.
What is SMTP?
The abbreviation SMTP comes from the English phrase, which means "simple mail sending protocol". Basically, its scope is limited to TCP / IP-based networks and the user layer.
Any mail program, often referred to as a mail client, has special settings that allow you to configure protocol parameters. It is through this that all e-mails are sent to the mail server, where relaying is expected. Initially, the SMTP server uses TCP port 25. However, as e-mail services evolve, the settings can change significantly.
Do I need to configure the server when sending a letter from a mail service?
As a rule, any postal service on the Internet that offers users services for sending and receiving e-mail is already equipped with a pre-configured SMTP server. That is, the user does not need to produce anything.
The services themselves, to enter their own mailbox, require the user only to enter the login and password specified during registration, and setting up, for example, the Mail.Ru SMTP server is not required just for the reason that all this was done in the service itself (without this, the service would simply not work). But what if the user does not use Internet resources for some reason, but prefers standard clients like Microsoft Outlook Express and Outlook or third-party software products, while having a registered mailbox in the Internet service?
We configure the SMTP server (Mail.Ru is the mail service where the mailbox is registered)
Let's take a look at the standard parameters that should be applied to this service. Regardless of the email client used, absolutely all settings will be identical.
So, in order to properly configure the Mail.Ru SMTP server, you should set the following parameters:
- outgoing mail server - smtp.mail.ru;
- username - full name of the email address registered in the service;
- password - the current code combination of letters, numbers and symbols used to enter the box;
- port when SSL / TLS encryption protocol is selected - 465.
After these settings take effect, mail can be received directly in the user program you are using. As you can see, the port of the SMTP server differs from the standard (25), but this is due to the TCP / IP protocols.
Configuring the SMTP server on Yandex
The Yandex.Ru service is no less popular. The SMTP server for it is configured in a completely similar way.
However, the smtp.yandex.ru address is used for the outgoing server, the port is set to 465, but only TLS is set in the security settings.
Installing an SMTP server for mailing
Now let's move on to more complex situations when the user for some reason (for example, to promote his own business or website) needs to send bulk. There is no point in doing this manually using online services or email clients, if only for the reason that it takes too much time and effort. Therefore, you can do it in two ways - buy a ready-made configured SMTP server or configure it yourself.
In the first case, if a "white" server is purchased, this will require significant costs, as well as compliance with all conditions of the developer or seller. You can, of course, purchase a "gray" server, but there is no guarantee that it will not be included in the spam databases of search engines. This is fraught only with the fact that the same Yandex, upon receipt of letters from the specified sources, will simply filter them and send them to the spam section, while Mail.Ru and Google mark the correspondence with the corresponding spam index. Setting up an SMTP server manually looks both more reliable and more economical in terms of financial costs.
First you need to purchase a VPS server with the Centos operating system version no lower than the sixth. Notice immediately if it is possible to enter a PTR record that will accurately identify the canonical domain name by the receiving server.
Next, you need to install the Vesta panel. As an example, we will use the PuTTY utility, which you need to download, install and run. In the settings, we immediately register the IP address of the server, then press the Open button and register the root login and password provided when purchasing a VPS server.
Now we sequentially enter the following commands:
curl -O http://vestacp.com/pub/vst-install.sh
bash vst-install.sh
If an error occurs, we solve it using the combination:
bash vst-install-rhel.sh —force
After that, enter a valid email address and hostname. After 5-10 minutes, the panel will be installed.
https: // Server IP: 8083
A window appears where you need to enter the username root and the provided password.
At the next stage, we register the domain and go to the DNS settings panel, where we change places and A.
We are waiting for the DNS zones to be updated and go to the WEB tab in the Vesta panel, where we add the registered domain.
After that, we register SMTP accounts in the Mail section. To check in the same section, use the Open Webmail tab. In the EXIM server window that appears, enter the parameters of the created SMTP and send a test letter. If everything is fine, you can congratulate yourself.
Please note that in some cases a digital signature may be required for bulk mailing (not to be confused with the PTR record, which is only responsible for the authenticity of the domain or host). If it is absent, some receiving services may treat the mailing with suspicion, and the incoming mail itself will be marked as questionable. So you need to take care of this in advance.
Instead of an afterword
It remains to add that setting up an SMTP server for mail clients is not as difficult as it might seem at first. But for mass mailings, you will have to sweat over the setting, as they say. And you can use not only the option that was presented above. Some developers already offer automated systems for creating and configuring such servers for a very moderate fee (or even free of charge).
To work with messages coming to your Mail.ru mail account, you can and should use special software - mail clients. Such programs are installed on the user's computer and allow you to receive, transmit and store messages. In this article, we will look at how to set up an email client on Windows.
Email clients have several advantages over web interfaces. Firstly, the mail server does not depend on the web server in any way, which means that if one fails, you can always use another service. Secondly, using a mailer, you can work simultaneously with several accounts and with completely different mailboxes. This is quite a significant plus, because it is quite convenient to collect all your mail in one place. And thirdly, you can always independently customize the appearance of the email client the way you want.
If you use special software, then consider the detailed instructions for configuring this service for working with Mail.ru e-mail.
Now a new mailbox will appear in The Bat, and if you did everything correctly, you will be able to receive all messages using this program
Configuring the Mozilla Thunderbird Client
You can also set up Mail.ru mail on the mail client. Let's see how to do it.
You can now work with your mail using the Mozilla Thunderbird email client.
Customization for the standard Windows client
We will look at how to set up a mail client on Windows using a standard program. "Mail", using the example of the operating system version 8.1. You can use this manual for other versions of this OS.
Attention!
You can use this service only with a regular account. With an administrator account, you will not be able to configure the mail client.
Wait until the message about the successful adding of the account appears and this completes the setup.
Thus, you can work with Mail.ru mail using standard Windows tools or additional software. This instruction is suitable for all versions of Windows, starting from Windows Vista. We hope we were able to help you.
Most users of postal e-mail services are quite happy with the standard web client that the service provider offers them. Actually, it is in this form that this postal service is most often used, but this is not due to the fact that it is so convenient, but due to the fact that people simply do not know where to find an alternative and how to set up mail reception in third-party programs ... If email is a working tool for you, then you probably cannot do without an advanced email client that would replace the web interface. In this article, we will analyze how to create a mailbox on the Mail.ru domain and implement (IMAP) for various client programs, including Outlook and Apple Mail. We will immediately analyze the main errors that arise when working with the mail service in general and with third-party mail clients in particular.
Mailbox registration
You can register Mail.ru on the official website of the service.
When registering, you must fill in a number of required fields with personal data:
- Name - you can enter any name, despite the requirement to enter a real name.
- Last name - you can specify any.
- Mailbox - you must specify a nickname, but the mail will offer it itself.
- Password - you must specify a complex password using special characters.
There are other fields, but they are optional.
IMAP protocol
This protocol is the most optimal and convenient for working with e-mail and is supported by all popular mail services. In addition, storing mail in the cloud has a positive effect on security and reliability (letters will definitely not be lost and will always be available on different devices).
Correct configuration of Mail.ru via the IMAP protocol requires knowledge of certain data to provide access to the mailbox:
- The email address (mailbox name / email adress) is the full name of your mailbox, followed by the @ doggy icon and the domain name.
- Next, you should designate the server for incoming IMAP mail - in our case, imap.mail.ru.
- sent from the SMTP server - in our case, the smtp.mail.ru server is installed
- Password - the password currently used (to access the box).
- Then you should enter the port for the IMAP server (select port 993, and SSL / TSL as the encryption protocol).
Outlook
Setting up Mail.ru (IMAP) for a Microsoft client varies depending on which version you are using. In the 2016 version you need:
- Go to the File menu in the upper left corner.
- Then go to the "Information" submenu.
- Then click the "Add account" item.
- You will be asked to select one of the settings modes (manual or automatic), you must select manual and specify all the data stated above.
- Username, mailbox address, current password.
- Next, you need to select the type of IMAP account and specify the appropriate servers.
- Then you should open "Additional settings".
- Select the Advanced submenu and enter port 993 in the IMAP Server field.
The Bat!
Configuring Mail.ru (IMAP) in this client is carried out using the built-in interface of the utility, which offers step-by-step data entry.
You need to add a new box, to do this, you need to:
- In the upper panel of the interface, click on the "Mailbox" button and select the "New mailbox" submenu.
- Indicate any name of your choice, for example "Working mail".
- On the next screen of settings, you must enter the full name, email address and organization.
- On the next settings screen, you need to specify the data of the IMAP server - imap.mail.ru.
- On the final settings screen, you must enter your email address and password to enter it.
For further configuration, go to the "Mailbox Properties" and specify the IMAP port 993, and the SMTP port 465.
Apple Mail
Setting up Mail.ru (IMAP) in macOS is carried out at the level of system settings, or through the built-in Mail program.
To configure via the Mail application, do the following:
- Open the Mail application itself.
- In the top menu, select the "File" item.
- Select the "Add Account" submenu.
As in the case of The Bat, Apple's client offers step-by-step customization.
The first window will ask you to enter the basic data for the box:
- Your name (any name you choose, it should not be associated with a mailbox).
- Email address (full address with @ and domain).
- Password (used when registering on the mail.ru website).
The program will make further settings automatically, but errors may occur, and then the program will prompt you to enter additional data.
- Server type - select IMAP.
- Description - the name of the box (any, at the user's choice).
- The server where incoming mail will be received is imap.mail.ru.
- Password - the password used when registering on the mail.ru website.
- The server from which your letters will be sent - you need to specify the smtp.mail.ru server (attention, you must also put a checkmark next to the "Use this server only" option, and also opposite the "Use authentication" option).
- Username - here you need to enter the full email address, along with @ and domain.
- Password - the same password that was entered in the previous window.
After the performed operations, the program will offer to check all the data again and create a new box.
After the new box has been added to the list of program boxes, you need to change the port in the settings. For this you need:
- Open Mail preferences.
- Select the "Accounts" submenu.
- In this submenu, you need to find the item "Outgoing mail server" and in the drop-down menu select the sub-item "Change the list of SMTP servers".
- Next, you need to check the box next to the "Use an arbitrary port" option and enter port 465 there.
- Next, you need to check the box next to the "Use SSL" option.
Mail for iOS
Setting up Mail.ru (IMAP) in iOS is done in the same way as in macOS, through the system settings. To add a new mailbox you need:
- Go to "Settings - Mail".
- Open the list of accounts and click on the "Add account" button.
- Select "Other" from the list of suggested domains.
- Next, you must specify the basic user data (name, email address, password).
- Then you should click on the "Next" button, and the program will complete the configuration by itself.
You will have to specify the server and ports manually, for this you should:
- Click on the name of the newly created box.
- Open mailbox settings.
- In the SMTP item, you must specify smtp.mail.ru.
- In the IMAP item, you must specify imap.mail.ru.
- In the SMTP settings, check the box next to the "Use SSL" option and enter port 465.
Mail for Android
To begin with, it is worth deciding which mail client is installed in the system. This guide provides instructions for setting up a standard Android client. Mail.ru (IMAP) is configured manually. To add a new mailbox you need:
- Open the "Email" application.
- Enter mailbox data (full address with @ with domain and password used during registration).
- Then tap the Manual key.
Select the type of IMAP server.
An additional menu will appear, in which you will need to enter data for the server with incoming correspondence:
- IMAP server - imap.mail.ru.
- Security protocol - SSL / TSL.
- You must also change the port to 993 and click Next.
An additional menu will appear, where you will need to enter the server data with outgoing mail:
- SMTP server - smtp.mail.ru.
- Security protocol - SSL / TSL.
- You should also enter port number 465 and click Finish.
Official client
In order not to bother with setting up Mail.ru (IMAP) for third-party clients, you can download the official app, which is available for download from all major app stores, including AppStore and Google Play. An important advantage of these applications is that there is no need to enter server data manually. All you need to know is the password (the one that was used during registration) and the email address (the application will automatically fill in the domain). Moreover, the registration process itself can be completed in the mobile application without resorting to using the website. The application interface is pre-created for maximum convenience for those who use mail.ru mail. If the user has boxes in other services, then they can be added directly to the same application, and all correspondence will be sent to one program. As for desktops and laptops, then, alas, developers have nothing to offer except a web client.
Possible mistakes
As with any mail service, and software in general, problems can arise. The same goes for setting up Mail.ru (IMAP) for third-party email clients.
- Error 550 Message sending for this account is disabled - This issue can be resolved by changing the password for the mailbox.
- Mailbox Full Error - As the name suggests, the problem was caused by the mailbox being full. You need to wait a while or empty your inbox.
- User not found error - a similar error appears if the addressee is not registered in the Mail.ru database. In this case, you need to double-check the recipient's address or another way to contact him.
- Error No such message, only 1000 messages in maildrop (No such message, only 1000 messages in mail) - an error occurs when you try to download correspondence to a third-party email client. To fix it, you need to open an email inbox through a web browser and erase the oldest letter from it, and then try again to unload them using a third-party email client.
- We do not accept mail from dynamic IP error - the problem occurs due to an incorrectly configured PTR (it is similar to the entry for dynamic IP addresses). Due to the prevalence of spam, the management of Mail.ru had to block such addresses. Only the provider that will change the PTR can fix the problem.
- Error 550 Spam message discarded / rejected - This error means that the email was blocked by the spam filter. Only the support service can solve the problem.
- Error Access to this account is disabled - most likely, the mailbox to which you are trying to send an email has been deleted because it has not been used for a long time.
If you want to receive mail using your mail clients, enable the POP3 or IMAP protocols.
To do this, go to your Yandex mailbox settings, open the "Mail programs" section. Select the protocol you want to use by ticking the checkbox. Save the result by clicking on the "Save changes" button.
Read more about how the POP3 and IMAP protocols work below.
IMAP configuration
Using the IMAP protocol, the mail program will not only download new letters, but synchronize information on your computer with data on the server, displaying the entire structure of your mailbox at once - all folders, both standard and manually configured by you.
To configure your mail client via IMAP, specify the following information:
- In chapter Incoming messages / Incoming mail (IMAP) you need to specify the address of the mail server imap.yandex.ru, set SSL protection and port 993. If your program for some reason does not support SSL protection of the connection, you can specify port 143 and connect without SSL
- In chapter
When configuring mail programs, you need to specify your Yandex username and password as a username and password to access the mail server. The full address of the mailbox must be specified as a login.
IMAP support will be enabled automatically the first time you log into your email program.
POP3 configuration
When using the POP3 protocol, all your letters (from those folders that you specify in the Mailbox settings) will be downloaded by the mail program to your computer in the Inbox folder, after which they can be split into folders, if necessary, using filters configured in the mailbox itself. program.
Keep in mind that many email programs delete messages from the server by default when they are downloaded. In this case, all messages in your mailbox will be moved to the "Deleted Items" folder, from where they will be deleted after a week. To save letters in the mailbox, you can set the option to save copies of letters on the server when downloading in the mail program settings, if your program allows you to do this. It is impossible to make this setting from our side.
When configuring a mail program using the POP3 protocol, you must specify the following data:
- In chapter Incoming messages / Incoming mail (POP3) you need to specify the address of the mail server pop.yandex.ru, set SSL protection and port 995. If your program for some reason does not support SSL protection of the connection, you can specify port 110 and connect without SSL
- In chapter Outgoing mail (SMTP) you must specify the server address smtp.yandex.ru, and connect via a secure SSL connection through port 465. In case you cannot use a secure connection, you can connect to the SMTP server on ports 25 or 587
When configuring mail programs, you need to specify your Yandex username and password as a username and password to access the mail server. In case you are configuring access to a box of the form [email protected], the login is the first part of the address - login. If you use Yandex.Mail for Domains, you must enter the full mailbox address as your login.
