Hello, dear readers of the blog site. Many of you in life are faced with the need to create a document, draw a table, and something else of the same kind. What do you use for this?
Oh yes, of course, popular programs available on almost every computer, such as, for example, Word, Excel, PowerPoint, Open Office and many others, including online versions (cloud) of some editors.
Yes, they are undeniably good, but not in the case when it is still worth sweating over this project, table, online presentation to bring it to mind, and not only you, but also your colleagues who cannot be all time is at your side. For this, your indispensable assistant can become free and multifunctional program from Google. Let's get acquainted.
What is Google Docs?
Many of you, including me, are used to working with various documents in office programs such as Word, Excel, or PowerPoint, which you first need to install on your computer.
All this is just great if the file is intended only for you. And if you are limited, for example, in time? If you need this very text file or show it to someone urgently, and even so that this someone makes the necessary changes without delay? This is exactly what is needed free online service Google Docs, the possibilities of which we will try to consider in this article.
You probably already guessed that the developer of this miracle is none other than Google itself. Google Docs does not require installation on a computer, besides, google documents or tables are automatically saved on a special server and you can view them from any computer (you just need to know the password to enter and have access to the Internet, but more on that below).
What else can the Google Docs online service do? And here's what:
- Multiple people can work on Google Docs at once who have access to them. They can make any edits, leave comments, chat using real-time chat.
- Supports many popular formats(e.g. docx, pdf, odt, rtf, txt, html).
- History is saved all edits ever made in Google Docs (in case you need to go back a few steps to an earlier version that has not yet been edited).
- maybe creating and editing google documents on iPhone, iPad and Android
- If necessary, it is possible to work offline (without the Internet).
- It is possible to select access rights for each user or for individual groups. That is, we can allow someone to edit text or a table, and we can only give someone the opportunity to view and leave some comments on them.
Google Docs - Create and Edit
In order to create a text file, an online table or a presentation, you do not need to install any software, everything is created directly in the browser you are using (learn about, popular, well-known, new), as well as with one file several people can work at once(all changes will be saved automatically).
To get started, go to the page creating a google document and click on the icon with three dashes in the upper right corner:
We open a list with what we want to create: a document, a table, a presentation, a form, and further down the list:
This is what the window looks like in the Firefox browser. In the Chrome browser, tabs with the creation option are right on the main page:
In the window that opens, we can view the documents we already have (if any):
Create a presentation online from Google
Here you can create various presentations, work on them, edit them, and all this at the same time with their colleagues, being at a respectful distance from each other. And most importantly, that all this can be done absolutely free!
Click on the big blue button "Open Google Slides":
Then, as in previous cases, click on the big red button with a plus, located in the lower right corner.
Choosing a topic for an online presentation in Google and the size of the slide (widescreen or standard), click on ok:
We give our online presentation in Google a name and with the help of a plus choose a layout our future slide:
We also choose the font we like, its size, color, you can also italicize it, make it bold or underline (see the screen above).
Then enter title and subtitle by placing the mouse cursor in the corresponding fields. If desired, by grabbing the selected squares with the mouse, we can increase / decrease our text, as well as rotate it to the right or left:
Features of the program for online presentations in the Google Docs service
What opportunities does the free program about Google hide from us? Let's see:
- there is a rollback a few steps back (or forward), as well as printing
- copy formatting
- canvas fit to screen
- the magnifying glass is responsible for zooming
- enter text or insert an image
- insert a shape, wide arrow, callout, formula (there is a good selection of symbols listed)
- insert line, arrow, angled and curved connectors, curve, polyline and scribble
- insert comment
- customize input methods
- on the “Advanced” tab, you can change the background of the layout, the entire layout, change the theme of your presentation, add animation transition between slides(insert blackout, add flip, gallery, etc.)
The "File" tab in Google Docs allows you to create something (online document, table, presentation, form, drawing, you can choose something from the existing rich Google Template Galleries). Here you can also rename your creation, create a copy of it, move it to another folder, delete it, import slides. Well, and, of course, view the history of all changes made, select the language, download, publish online, send to collaborators, and attach to an email message.
The Insert tab includes the following options:
By selecting the appropriate command in the presentation program, you can insert any text on the selected slide, add an image, video, link (), line, shape, table. You can also number the google docs slides and add comments. Well adding a new slide to a Google Docs online presentation and their import is present.
On the "Slide" tab, all work with slides is carried out. This includes adding a new slide, and duplicating, and deleting. Here you can also change the background, layout and theme, insert transitions between slides and change the entire template.
By selecting, for example, text or an image on a slide, it can be move from back to front(and vice versa), rotate, group and ungroup. All this you will find on the "Organize" tab.
Creating a Google Docs Form
We have already discussed in detail about how, how to add this very Internet survey to your site and how to view the results of the survey and then make any changes (edit), so I will explain briefly.
To conduct any online surveys, and then get a table with the results of these same surveys, and completely is free, go to the tab creating a google doc form :
Then click on the big blue "Create Form" button:
The following window will open in front of you creating a new google form:
You can add a poll here:
Choose a topic:
Set some settings:
Get and view individual responses:
We enter a question without a title (if you put the mouse cursor in this field, then it is possible to insert an image - take a picture, insert a url, drag it with the mouse from the computer), and the question type (text, list, scale, grid, date, time):
On the right, there are a few more buttons with which you can add a poll, title, description, image, video, and section:
How to Publish Google Docs, Spreadsheets, Presentations, and Drawings
If you look in the settings, you will notice a very important detail: publication is possible not only of the entire document, but also of a single part of it. For example, you can publish only individual sheets. As for the online presentation, here you can choose the speed of the slides. As for the picture, you can choose the size of the image published on the Internet.
After you click on "Publish", you will see a link in front of your eyes, which you will need to insert into the code of your website, blog, online store.
There is another very interesting thing which is about publishing google spreadsheet − changing the visibility of some of its elements:
Making changes to an already published document
By making any changes (editing) to the original document or an online spreadsheet in Google docs, you can be sure that these same changes will also be reflected in the published copy. But this can be avoided if you do not need it.
To do this, you select from the menu the items "File" - "Publish on the Internet", then click on "Published materials and settings" and uncheck the box "Automatically publish after making changes":
Unpublishing Google Docs on the Internet
Open the file you want to unpublish. Then go to the "File" menu and select the "Publish to the Internet" item there. Go again to the "Published materials and settings" and there select the item "Unpublish".
How to set permissions on Google Docs
Without setting permissions, other users will not be able to make any changes to the document you have published. For example, in Google documents they will not be able to access the toolbar, in tables also (they will be able to see all sorts of charts, cell formatting and their values, but they will not be able to make changes). As for the presentation online, users will be able to see either a preview version or view it in full screen mode. So, to avoid all this, we can for some of our project colleagues set file publishing permissions.
We open the document we need and in the upper right corner we find the button "Access settings":
After that, in the window that opens, we find the item "Advanced" and activate the item "Prohibit editors from adding users and changing access settings", click on "Save". Now users will be able to publish the file, as well as edit it.
On this, I think, we can complete our acquaintance with this free and promising program from Google. Good luck learning!
Good luck to you! See you soon on the blog pages site
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Good day! From time to time, each user has to create some kind of documents. However, Microsoft Office is quite expensive, so if you don't want to pay extra money for a text editor, it's time to learn how to use Google Docs. .
Currently, Google Docs is a full-fledged office suite that works in the format of a cloud service. This means that you will need an internet connection to work. Although, in the absence of the Internet, you can also create and edit documents using Google Docs, only work cannot be saved to remote storage.
What is Google Docs
In order not to argue speculatively - start using it right away. Learn how to use Google Docs best in practice. Google Docs is completely free, plus you also get some gigabytes of free space in Google cloud storage, where you can upload not only text documents, but also photos, videos, and anything.
- The best way to work with Google Docs is to use the Chrome web browser. In this case, you will get parallel access to all useful Google services and be able to manage all tasks from one place.
To date, the Google browser has really become the best of all - speed performance and functionality are beyond praise, so you will not be bothered by the slightest delay in working with documents in Google Docs.
- Initially, you need to download and install a Google drive on your computer - for this you also need, simply put, an email address. If you don't have a Google account yet, you can get a new email address in five minutes and it's also free.
You can download Google Drive (Cloud Drive) on the Google search page - there is a link there.
After installing Google Drive, there will be some changes on your computer.
The corresponding folder for synchronization will appear in Windows Explorer. Any documents you place in this folder will be immediately saved to Google Cloud Storage. Very convenient - even if your computer breaks down, your house burns down and the whole city is washed away by a flood - all the documents you create will be securely stored in Google Docs memory.
New icons will appear on the desktop of the computer:
- Google Docs.
- Google sheets.
- Google Slides.
- Application Launcher.
With the help of these signs on the Desktop, you can immediately start writing applications for salary increases, memorandums, requests for material assistance without unnecessary delay.
Limitless possibilities of Google Docs
After installing Google Drive on your computer, it's time to learn how to work in Google Docs and what you can do with this cloud office suite. When you dive into the functionality of Google Docs, you will be amazed at the endless possibilities and secretly glad that you saved quite a lot of thousands of dollars by ditching MS Office. You can buy your wife new Italian boots as a guaranteed remedy for a headache. And even if there is money left to wash the new thing.
So, just click on the Google Docs icon on the Desktop of your computer and the Chrome browser with a text editor interface will instantly open in front of you.
- On the menu "File" choose what you want to create - text document, spreadsheet, drawing, presentation, form.
- Hundreds of ready-made templates for any kind of documents are at your service - all that remains is to replace the data with your own.
- All editorial changes are saved automatically on Google Docs - you will never lose your work, even if you completely forget to click on the button in a creative impulse "Save".
- A complete set of tools for formatting texts, inserting pictures, checking spelling.
- Insert mathematical formulas, tables and charts into documents.
With the help of Google Docs, you can work on projects in a group remotely. For this in "Settings" you need to specify the usernames of the users that you allow access to the document. There is a convenient access restriction system by levels.
- Only for reading.
- For reading and commenting.
- Full access for editing.
All changes are displayed in documents in real time. In addition, with the help of the built-in chat, project participants can discuss all the edits and ideas right in the process of work.
For complete creative freedom, Google Docs has mobile apps for smartphones and tablets. Even when your business partners are on vacation in the Canary Islands, they can still take part in the work on financial statements or the development of a new product presentation lying on a sun lounger somewhere in the sunny Adriatic, in the company of young fashion models.
Principles of work in Google Docs
How to create a document in Google Docs? In general, work on documents is carried out as in any word processor, only in addition to standard functions, the user receives all the advantages and conveniences of the Google cloud service.
Here you will find all the usual tools, as in MS Word, and in addition, some specific and very useful cloud features.
- The document can be published on the web and receive a link for sharing.
- With the help of Google services, you can instantly translate text into any language. Select a phrase and search in Google search directly on the document page, and then insert a relevant link to the source or image. Highlight the address in the text and insert a Google Map indicating the location of the object and even with a map.
- Don't like and don't know how to type fast? Use Google Voice Dial. It remains only then to correct the errors using built-in spelling.
Remember that you are working in the Chrome browser and Google email is at your fingertips. Any document can be instantly sent to all the right people.
Let's move on - how to create a table in Google Docs ? To start working with accounting reports and invoices, just press Menu "File" and select "Create Table". As you can see, everything is from one interface.
Tables can be instantly converted to diagrams and inserted into text documents or presentations. And how to create a presentation or a form for polls, questionnaires? All this is also done from the Menu. "File" – "Create". Choose a job from scratch or look for a suitable template and insert user data.
Another question, what if you want to edit a Word document or an Excel spreadsheet that you already have in Google Docs? How to upload a document to Google Docs . Everything is simple here. Document editor and Google Docs are integrated. To access any file on your computer's hard drive, you just need to copy or move the document to your Google Drive folder. The required file will instantly appear in the list of Google Docs documents. You can start working.
That's all. See you soon!
Sincerely, Evgeny Kuzmenko.
Do you want to learn how to earn from 50 thousand monthly on the Internet?
Watch my video interview with Igor Krestinin
=>> .
GoogleDoc online. How to create Google Docs
Hello blog readers. Andrey Khvostov is in touch. For successful management, it is necessary to use online information transfer services.
And if you are leading or participating in a training, taking a course, then it is convenient to share information, reports on the work done in the Google Docs service, or how else the name of the service is abbreviated - Google Doc. About who invented these services, read the article about the founder of Google.
Cloud storage of information based on Google Docs
The basis of "cloud" technologies is the ability to store and process information using server tools, and calculations can be seen inside the browser window.
One of the most popular such services is Google Docs. . It allows you to create and edit documents.
This is a kind of office in the network. At the same time, users can create a Word document online, it is also possible to change documents online, to collaborate with different users online.
This is a program that runs inside a web browser and does not require installation on a personal computer.
Creationdocuments on the Internet
With the help of Google Doc, it is possible to create a word document online, basic office documents in the usual way or using a template, to carry out all the operations known from the Word program.
Including using bulleted lists, sorting data by columns, creating tables, inserting images, writing comments, using formulas, various fonts, and everything related to office documents.
Google Docs online allows users to work with all popular file formats. In addition, this application also supports standard MS Office formats.
- Desktop in Google Doc is similar to Word
Similar to Word toolbar icons. File sharing and collaboration with different users on the network is available.
- Definitiondocument access rights
- A jointchange documents with other people online
You can view and edit documents at the same time as others. At the same time, your work will be safe, and your data will be securely stored.
- Online- the office is accessible from any part of the planet
You just need to have access to the Internet. You can access your documents whenever and wherever you want, because Google Docs is available online, that is, anytime and anywhere you have Internet access.
- Yourdata is safe and work is saved
You can store your data online and it will be automatically saved so you don't have to worry about your hard drive crashing or power outages.
- Preservationand export copies
You can save documents to your PC in different formats.
- Organizationtheir documents
You can easily find your documents and organize them into folders. You can create as many folders as you want, as well as your own Google docs, the entrance to which will be available only to you. You can also share documents with others.
- Publicationyour work as a web page
- Accessfor yourself or everyone
It is possible to publish your document with access to the whole world, only to some users and only to yourself. (Removal from publication is possible at any time).
- transferyour blog documents
After creating a document, you can post it on your blog. And that's not all the useful features of Google Doc.
Beginwork withGoogledocs
First, register to use Google services.
GoogleDox registration
To access the service, you must first register. We open Google and select “Login” at the top, another page will open, in it you will need to click on the “Create” link.
You will see a registration form.
Here you need to carefully fill in the proposed fields, save your registration data in a safe place.
Googledox input
So, we already know what Google documents are, you can enter them by entering the address of the Google page in the address bar of your browser and clicking “Login”.
In order to log in, you must enter your account information that you provided during registration.
You can log in to Google Doc by clicking the "Services" button. A tab will open where we click "Disk".
Disk opens. There we click the “Create” button. And in the tab that opens, select Google Docs.
Howcreate a document in google docs.Creationnew online text document
To create an online text document, you need to go to the main Google page, which is located on www.google.ru, and in the upper right you need to click the box Services / More / Other Google services.
In the tab that opens, select the "Home and Office" section. Select "Documents" there. You will see your Google Docs page.
Naturally, if you just created your account, there will be no documents on it. Therefore, a new document should be created. Click the plus icon, the button of which is located at the bottom right.
A new text document will open and you can create it. It is created in the same way as in the offline Microsoft office that is familiar to us.
We enter the text, we use all the same methods of copying and pasting, they are available from the "Edit" menu, you can also use familiar key combinations, such as: Ctrl + C, Ctrl + V.
To format the typed text, you can use the google docs online interface.
In addition, this service has the ability to check spelling. To start them, you do not need to do anything, this function is immediately active.
All incorrect words are underlined with a red dotted line. In order to see possible words for replacement, you need to open the context menu of the word underlined with a dotted line and select the one you need.
Automatic text translation
It is also interesting to have automatic translation of the created document. To run it, you need to select "Tools" in the menu, and "Translate Document".
A dialog box called "Document Translation" will open, in which you must enter the name of the document to be translated, and select the desired translation. Of course, one should not expect high results from this translation.
So, you can return your document to some of the states during the creation process. You can view the history of your changes in File / View Change History.
One of the important advantages of such services is that you can work together on the same document. You can allow other authors to view and modify your documents.
To share or give access only to certain people to the file that is being edited, you must click on "Grant access", this button is located at the top right.
A dialog box called "Sharing Settings" will open, using its controls you can set the access rights to the document you want to edit.
You can send the document you are creating as an e-mail attachment. Click "File" from the menu and then "Attach to Email".
You will see a dialog box called "Sending a message", in which you will need to write the recipients' e-mail addresses and text.
In addition, you can upload your document created on your PC to the provider's server. Of course, later it will be possible to change it using this system online.
Downloading a Document to Google Doc
To download a document created on your PC, go to the personal http docs google com page and click "Download", this button is located at the top left of the page.
Another menu will open, in it you need to click "Files". Next, you will see a dialog box, in which you select the file to download.
In the next window, you need to check the box "Convert documents, presentations, and so on to Google Docs format." This is necessary so that you can then make corrections and changes to your file.
You can see all created and uploaded files in your Google Docs. To organize, delete, rename files, you need to use commands from the context menu.
It is also possible to download google docs documents to a computer.
Of course, in addition to the fact that you use the files that were created using the service online, you can download your Google Docs to your local PC in order to subsequently edit them in google docs offline mode.
Why do you need to use the "File" / "Download as" command.
That's all about Google Docs text documents for now. If you need additional information, you can get it from the help section. Help can be accessed using the "Help" command.
TableGoogle Docs
Let's start by learning the basic principles of how Google Sheets works.
To create a new table, you need to click on the main page of Google Docs "Create", then another menu will appear, from it you need to select "Table".
You will immediately open a tab in the browser, it contains an empty table.
As in MS Excel, to start entering a formula, you must enter the assignment operator (sign "="). To specify links to the contents of other cells, you can use the mouse by clicking on the required cell.
To create the required formula, you need to use the calculation operators: (+), (-) and the like. When you have finished entering the formula, press the "Enter" key.
PDFfileonline via google doc
Also, this "cloud" service provides the ability to create a pdf document online. This is even probably the easiest and fastest way to create such a document.
As usual, select “documents” in the window on the right, click “Create” in the window at the top left and proceed to create a document. Insert pictures, write text.
Select "Print" and print as PDF and click on the small "Print" button located on the right. Choose a location to save the document and give it a name.
All Google Documents to create, as you can see, is very easy, and most importantly convenient.
Analog google docs
Not so long ago this year, Mail.ru launched a beta version of a new online text document editor that runs on the cloud Mail.ru file storage service. Who knows, perhaps such a solution is a good analogue of google docs.
Google Docs. Video
Watch the video of my infobusiness partner on working with Google Docs.
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Google has taken care of its users by integrating the MS Word text editor into the Google Drive service.
The result is a good free text editor "in the cloud", with which you can not only type, edit, print reports or other documents, but also instantly send them. These are Google Docs.
Why did I write: "Google took care of its users"? Yes, yes, Google provides its services only to those users who have their own Google account, or rather, have their own mailbox on gmail.com, something like Nadezda @ gmail.com.
If there is no mail in Google, then start it. The main thing is to come up with a suitable username and password for mail.
Everything below, I write for those who have (or will) have their own Google account.
1. What can you do in Google Docs?
In Google documents online, almost the same functionality as in the usual, local Word from Microsoft (MS Word), namely:
- Mobility Google Docs is useful for those who move and work with documents where it is convenient and where there is an Internet connection. You can continue working on a document even when disconnected from the network.
- Want to create documents from scratch? Easy! In addition, it is possible to upload regular Word documents from your computer and edit them.
- Documents are uploaded to Google Docs in html, txt, odt, rtf, doc, docx, pdf format.
- You can work with a whole team on a document: just send a link to the document to your colleagues.
- All changes in the document are logged and in an unforeseen case, when, for example, “the cat walked over the keyboard”, you can “roll back” to the previous version of the document.
- You can work with Google Docs on Android and iOS devices. To do this, you will need to install the corresponding free Google Docs app on your Android or iOS device.
2. Google Docs Text Tools
The first thing to note is the ability to write text, perhaps this is the most important thing.
There are also tools that allow you to work with text:
- color,
- the size,
- fonts,
- alignment,
- formatting,
- spell check,
- insert tables, figures,
- and "children's" opportunities.
3. How to create a google document
Before you start working with the text, you should write it or download it, for example, from your computer. Let's try to create a new document, as they say, "from scratch". So, it can be done like this.
Enter your login and password.
2) Click on the “Create” button located in the left vertical menu (number 1 in Fig. 1), after which a list will drop out in which we select Google documents (Docs).
The same can be done using the Shift + t keys.
Rice. 1. In Google Drive, find a GoogleDocument and create it
After entering the text, it can be styled or "combed". Let's start with styles. We are invited to arrange our text as plain text, with headings and even make a table of contents.
If you place the cursor in any place in the text or select some part of the text, then in the window marked with the number 1 in Fig. 2, the style that matches the marked text will immediately appear.
Rice. 2. How to change text styles: Plain text, Title, subtitle, etc.
On fig. 2, the text “Punish me with contempt” is selected and in window 1 in fig. 2 shows that it is "Plain Text".
To make the title of the document, you need to select the appropriate text and click on "Title" (number 3 in Fig. 2), it will have the largest font. This is usually the title of a book or project.
The following chapters can be made in the text:
Heading 1 - number 5 in fig. 2,
Heading 2 - number 6 in fig. 2, smaller font than Heading 1,
Heading 3 - number 7 in fig. 2, smaller print than Heading 2.
In addition to headings, there can be subheadings - number 4 in Fig. 2.
5. Automatic table of contents
1) After the text is marked up using the above styles (Heading 1, Heading 2, etc.), you can create a Table of Contents for the entire document.
2) We put the cursor in the place where the table of contents will be, usually this is the beginning of the text.
3) Go to the "Insert" menu (number 8 in Fig. 2).
4) There we select the last menu item - "Contents".
Thus, the table of contents will be automatically generated.
6. Choose the text font
Fonts are created by designers and have a certain license. It is impossible to add for the Russian language - this is considered a copyright infringement. Therefore, the Google Docs service is left with a choice of free fonts for which the service has the right to use.
Rice. 3. How to change the font in Google Docs
To select any font, select the text (number 1 in Fig. 3). And then click on the list with fonts (number 2 in Fig. 3), and select the one you need (for example, number 3 in Fig. 3).
What is in fig. 3 there is a checkmark next to the font Arial means that the selected text (number 1 in Fig. 3) is typed in this particular font.
It is enough to poke anywhere in your text and the Google Docs Toolbar (number 2 in Fig. 3) will tell you everything about this text: what font it has, color, font size, style, etc.
7. Text font size
To change the text font size in a Google Docs document, select the desired text fragment (number 1 in Fig. 4), and then click on the appropriate font size from the drop-down list (number 2 in Fig. 4).
Rice. 4. How to Change the Font Size of Text in a Google Docs Document
If there is no suitable size for the selected text, for example, 13 or 20, then click in the field marked with the number 2 in Fig. 4, and enter the desired font size there.
8. Text Formatting
If you want to format the text, first be sure to select the part of the text that you want to "comb" using formatting, and then click on any formatting option (Fig. 5).
Rice. 5 Buttons for Formatting Text in Google Docs
As seen in fig. 5, the following formatting options are available:
- B- Bold
To make an important part of the text bold, you need to select (in other words, paint over) this text, and then click on the "B" icon, or press the hot keys Ctrl + B.
If you want to remove the selection of text from bold and make it plain text, select this text and click on the “B” icon, or press Ctrl + B.
- I- Italics
If you highlight the text and then click on the " I”, or press the hot keys Ctrl + I, then the text will also become oblique(highlighted in italics).
To remove italics from text, you need to select the text with italics and use the icon " I”, or the keys Ctrl+ I.
- U - underlined
Select a part of the text and click on the icon " U", or press the keys Ctrl + U, the text becomes underlined.
Didn't like underlined text? Select (paint over) it and use the icon " U”, or the keys Ctrl+ U.
- A- Text color
First of all, select the text, and then you can change the font color or background color for the selected text
9. Change text color and background
To change the color or background of the text, first select the desired fragment. Then click the button on the toolbar, select "Text Color" or "Background Color" and specify a color.
Rice. 6. Change text color, text background color
The Google Docs service offers to style text by changing its color and background. To do this, just select the required area of text and click on the button with the image of the underlined capital letter “ BUT”, after which a list will appear (Fig. 6), in which you can select the appropriate color and font background.
10. Comments to the text for editing
If any text causes you doubts, then you can mark it: select it, press “Insert comment” (Ctrl + Alt + M) and indicate the reason, so that later it will be clear what needs to be corrected.
Rice. 7 Insert comments on the selected text to explain the corrections that need to be made
It can also be useful when several people are working on the same document.
11. Other formatting tools
You are writing an article in which you want to link to a source that confirms your words, then click on the “Insert link” button, then enter the text of the link, and add it in the field below.
Rice. 8 Formatting Tools in Google Doc
You can not do without the situation when you need to align the text. Most often, this is a heading that needs to be centered. To perform this procedure, select the desired area and in the top menu choose how you want to align: left, center or right.
Buttons from left to right:
- Align text to the left (Ctrl+Shift+L)
- Center (Ctrl+Shift+E)
- Right Align (Ctrl+Shift+R)
- Align Left (Ctrl+Shift+L)
To perform Alignment, select the desired area and select how you want to align it in the top menu: left, center, or right.
4 in fig. 8 - Line Spacing (or Line Spacing)
You don’t need to select anything here, just click on the “Line Spacing” button and select the required indentation, by default it is 1. You can also set the spacing yourself: click on the “Set spacing” button and adapt it to yourself.
5 in fig. 8 - Numbered list (Ctrl+Shift+7)
Are you preparing a menu for a restaurant that has different types of salads? Of course, a tool for working with lists will come in handy here. It is possible to choose a bulleted or numbered list. You can also change its design: click on the dropbox (arrow) next to the one you want to select.
6 in fig. 8 - Bulleted list (Ctrl+Shift+8)
7 in fig. 8 - Decrease indent (Ctrl+[)
Increase Indent (Ctrl+])
8 in fig. 8 -Clear formatting (Ctrl+Space)
12. Google Doc View Modes
Despite their uselessness when creating files, it is still worth familiarizing yourself with them, they will suddenly come in handy.
In the "View" menu (Fig. 9), you can select different document viewing modes.
Rice. 9 Google Doc View Modes
You will need this tool in any case, because you can go into view mode and see what the final document will be like, and then return to editing and correct the errors found.
13. Insert
Rice. 10 You can insert a table with a maximum of 20x20
Using the “Insert” tool (number 1 in Fig. 10) you can insert
- image,
- table or
- formula,
- and also to make a footnote used in books to explain something.
You can also work with pages: add a table of contents, numbering, bookmarks. As you can see, there are enough tools to write your book.
14. Useless goodies
Of course, it is hard to believe that there will be children's buns in such a serious service. Yes, they are quite childish. But they can be called that because they harm the document.
This is a translation of the document through Google translator, as well as a spell checker. You shouldn't use them. It is better to pay a little and get a quality result.
15. Let colleagues help you with your work.
To do this, you need to give them access to a Google Doc.
Rice. 11 Giving Google Docs Access to Your Colleagues
You can make your work publicly available. To do this, in the upper right corner, click on the “Access Settings” button (number 1 in Fig. 11), go to “Advanced” settings (number 4 in Fig. 11) and set the file access level (number 3 in Fig. 11) .
Setting access is also useful if several people are working on a google document when teamwork is in progress. You can add people who will subsequently have the right to edit, read and comment on the document. A very useful tool if used correctly.
16. Saving and other features
The main feature of Google Docs is that the file is saved automatically in Google Drive and you do not need to press the “Save” button or Shift + f12 every time, as in MS Word.
For each Google document, a history of changes is saved (number 5 in Fig. 11) and there is a chance to find a normal copy, where everything was not as bad as it became.
You can also rename a Google Doc and download it to your computer in various formats.
In addition to these functions, the service allows you to print a document on a printer directly from the cloud: in the top menu there is a button with a printer image (number 1 in Fig. 9), after clicking on which a page with file settings for printing will open.
On fig. 9 shows that in the top menu there is not only “File”, but also “Help”. By clicking on this option, you can get even more information than the one above.
Computer literacy exercise
Dear colleagues! Checking Google Docs. To do this, follow the link:
We print a couple of lines of text. Does Google Doc work?
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Hello, friends! This article will discuss how to use the Google docs online service for a beginner? How can a beginner prepare a report online in Google Docs?
How to make a report through Google Docs online
This article is written for beginners who want to make money through the Internet, want to make a blog themselves, learn how to make money on affiliate programs, want to build their own Infobusiness. To achieve your goals, you need to learn, which many beginners do. I myself took various courses and trainings, this was written in articles on the blog "" and "". In the learning process, it is often necessary to prepare reports on the performance of various tasks and present them to teachers and coaches.
It is convenient for teachers and students to work online, when feedback is provided, when the mistakes of one of the students are sorted out, the rest listen and shake their heads. As a rule, the free online service Google Docs - Google Docs - is used to work with documents. The Google docs service has in its arsenal a package of office programs, which are quite enough for work.
As it turned out, 95 - 97% of beginners do not know what it is and how to work with this service. Instead of taking courses, they are forced to look for materials on the Internet to work with the online service Google Docs (Google Docs). There are such materials on the Internet, but they are usually heavily overloaded with unnecessary material.
Therefore, it was decided to write a training article on working online with the Google Docs service (Google Docs) for beginners and give information to a minimum in it. Based on this article, it will be possible to simply and quickly make a report without being distracted by studying unnecessary information, and later gradually master the rest of the functions of the Google Docs service (Google Docs Online).
It is impossible to cover all the features and functions of the Google Docs online service (Google Docs) in one article, this will require a full-fledged video course, therefore, as mentioned above, we will consider the minimum information that is needed to create a report and send it to specific people. So, for starters, let's do a short theoretical review of the Google Docs online service.
Over the past ten years, we have become accustomed to working with documents in various computer programs - Word, Excel, PowerPoint and other programs. It is difficult to imagine that today people write a draft on paper, and then type the corrected text, for example, into Word. To work with documents, office programs are used, such as Microsoft Office in various configurations.
Office programs are installed on a computer, and you can work in them without the Internet - work offline. Often there is a need for collective work on documents, reading, editing, commenting. At enterprises and organizations, this is solved simply, computers are combined into a network. And how to work with a document for people who live in different cities, in different countries?
This issue has been resolved by many Internet services through the use of cloud technologies for processing and storing information. If in a simple way, then the work is performed on the server of the service, and the information is stored there. No files are processed on your computer, these files are not stored on your hard drive. With the help of such services, dozens and hundreds of people from all over the world can work with a document at the same time - this is a very convenient tool. That is, this is an office suite for work, but it is not installed on the computer, but on the service server.
One of these advanced and popular online services is Google Docs (Google Documents), with its help you can create, edit various documents, hundreds of people can work with these documents at the same time. You can create documents similar to Word documents, Excel, graphic files, various presentations.
I hope this is clear? Now let's move on to the practical work of preparing the report. To start working in the Google Docs online service, we need to have mail from Google - gmail. If you do not have such mail, then you need to start it, it is done simply, and we will not consider this issue here. Now that there is mail, we log in and go to the Google page. In the upper left corner, you can click "Applications", or in the upper right corner, click "Services" (see screenshot).
In the window that opens, click on "Google Drive" (Disk), see the screenshot.
Now we have been redirected to the page for working with documents. You will be empty there, I have already created some documents (see screenshot).
Screen 3. In this article, we will consider working with two documents:
- "Document" is an analogue of a document made in regular Word.
- “Table” is an analogue of regular Excel, where data can be entered into a table, or some calculations can be made.
To create a document, you must click the "Create" button (see screenshot 3), select in the drop-down menu and click on "Document" (screen 4).
Screen 4. A new window of our future document opens (screen 5),
Screen 5. As you can see, the Control Panel is very similar to the Word Control Panel. Now we need to give a name to our document, for this we click at the top of the page “New Document”. A small window pops up, in the field we prescribe the name of the new document and click "OK".
I will not dwell on the control panel, it is almost the same as Word (see screenshot 5). On the left there are arrows "Back" and "Forward", "Print". Next, we can choose the font, its size, bold, italic, font color. To place text on the page, you need to click "Advanced" and select the desired function (see screenshot 5).
An important difference from Word is that you do not need to save anything here. If you want to fix something, feel free to fix it, this option will forever remain in the memory of the service, you just close the window and continue working with other documents. By the way, all corrections also remain in memory and you can always return to them.
Suppose our document is ready, now it is necessary to make the access setting, for this we press the button in the upper right corner "Access settings" (see screen 5). In the window that opens, click the "Enable access by link" button (screen 7).
Screen 7. You can also choose a mode - editing, commenting, reading. After clicking on the “Enable access by link” button, a new window pops up, call the pop-up window and select, for example, “Everyone who has the link can view” (screen 8) and click “Finish”.
Screen 8. Now, if you hover the mouse over the "Access Settings" button, an inscription on a black background is displayed - to whom the created document will be available (see screenshot 9).
Screen 9. Now you need to copy the link and send it to the addressee, everyone who has a link to the document will be able to view it. This completes the work with the document, it will not be difficult to figure out the rest of the options. You can also watch the video:
Since the article turned out to be quite large, I will end here. We will consider working with tables, creating folders, and important features of working with an online Google document in the second part of the article. Subscribe to blog updates and you will be aware of the publication of new materials. The second part of the article can be viewed.
Sincerely, Ivan Kunpan.
