Word is the most widely used text editor for personal computers. It is used by both beginners and professionals. For comfortable and fast work Word provides a keyboard shortcut for saving a document, also called “hot keys”, which allows you to perform certain actions at one moment without looking up from the keyboard. This article explains how to save a document in Word with a keyboard shortcut.
Normal save (quick)
You can save a document in Word of any version with a combination ctrl+s. This " shortcut key” performs the “Save” command. However, there are software packages on the Internet in which this combination does not work. In this case, you need to configure it yourself.
Keyboard shortcut Shift+F12 also saves the document in Word. This combination is guaranteed to work in all software packages and versions of all years of release. Also this method may be more convenient for lefties.
Saving with the choice of the path to the file ("save as")
"Hot key" F12 is responsible for performing the "save as" action in the Word. Unlike Shift+F12, this command opens a window asking for the save location, document name, and preferred format. This button is needed if you want to create separate copy text, change the format, or save the file somewhere else.
In addition to the indicated combinations, you can set new ones that are customized for you personally. In Options, select the keyboard shortcut setting. In the pop-up window "Keyboard settings" in the category settings, select the "File" tab, and in it - "FileSave" and "FileSaveAs" for "save" and "save as", respectively. Now dial the desired button or combination.
I hope that this article was useful and helped you deal with a problem that has arisen or just improve your Word skills.
Hot combinations and WORD keys
To highlight in Word vertical block text, you must first press the key combination "Ctrl" + "Shift" + "F8". In addition, you can select a vertical block with the mouse while holding down the "Alt" key.
In Word, when working in Cyrillic mode, sometimes you need characters that are available only in Latin mode, for example. @, $, & in order not to switch modes, just press Alt key+ Ctrl + desired (or Shift+Alt+Ctrl+desired).
Hotkeys
Bold text - press Ctrl + B (or in Russian mode - Ctrl + And). Turned off in the same way.
Italic text - Ctrl+I or Ctrl+Y (in Russian - Ctrl+Ш or Ctrl+Н).
Underlined text - Ctrl+U (in Russian - Ctrl+G)
Text from double underscore- Ctrl+Shift+D (Ctrl+Shift+V)
Text set in capitals (reduced capital letters) - Ctrl + Shift + K (Ctrl + Shift + L) (to change these attributes of a whole word, it is not at all necessary to select it entirely. It is enough that the cursor is inside the word).
Paragraph alignment: left - Ctrl + q (Ctrl + d);
right - Ctrl + r (Ctrl + k);
center - Ctrl + e (Ctrl + y)
by format - Ctrl + j (Ctrl + o)
bulleted list- Ctrl+Shift+L (Ctrl+Shift+d)
Move paragraph right Ctrl+M (Ctrl+b)
Increase left indent (except first line) - Ctrl+T (Ctrl+e)
Printing a document (in Word and almost all other programs) - Ctrl + P (ctrl + З).
A few helpful notes for touch typists who hate using a mouse:
Change the font in the text - press Ctrl + Shift + F (Ctrl + Shift + A), while the font change window in the formatting panel is activated. Printing the name desired font in this panel (usually the first few characters are enough - then Windows completes the name automatically) and press "Enter".
Change the font or paragraph style - similarly, press Ctrl + Shift + S (Ctrl + Shift + S), and enter the name of the font, for example, "Heading 1". After pressing "Enter", the entered style is applied to the paragraph, and if the style does not exist, then it is created based on the formatting of the paragraph where the cursor is.
Entering an endnote. You can, of course, climb into the menu for this, but this again implies the use of a mouse! Much easier to press Ctrl+Alt+F (Ctrl+Alt+A), and in specified place text, a footnote will immediately appear, and the cursor will move to the bottom of the page, where you can enter a description of it.
It is very easy to remove unused buttons from the panel by simply dragging them out of the panel with the mouse while pressing Alt, in the same way, with Alt pressed, you can change the location of the buttons without getting into the options and settings windows (with Alt + Ctrl pressed - you can make a copy of the button). With the same manipulations, you can place buttons in the menu and menu sections in the toolbar with buttons.
Sometimes there is a problem and you need to change the case of letters, for this we stand on the word in which you need to change the case (or select several words) and press Shift + F3 several times, depending on how you want: All Letters are Large At the Beginning of Words, CAPITAL or lowercase.
Word Hotkeys
Table of hot keys for MS Word:
(this table of hot word keys will help you make your work with the program more efficient, using even a few basic Word hotkey combinations when working with the program can significantly speed up the process of creating and editing documents).
Word hotkeys:
F1 - Call help or assistant
F2 - Move text or pictures
F3 - Insert AutoText Element
F4 - Redo last action
F5 - Go To (Edit menu)
F6 - Move to next area
F7 - Spelling (menu "Tools")
F8 - Expand Selection
F9 - Update selected fields
F10 - Go to menu bar
F11 - move to the next field
F12 - Run the Save As command (File menu)
SHIFT+:
F1 - Open context help
F2 - Copy text
F3 - Change letter case
F4 - Find or Go Next
F5 - Go to the previous fix
F6 - Go to the previous area of the window
F7 - Thesaurus (Tools menu)
F8 - Decrease Selection
F9 - Display codes or field values
F10 - Show context menu
F11 - go to the previous field
F12 - Run Save command (File menu)
ALT+:
F1 - Go to next field
F3 - Create AutoText Element
F4 - Exit Word
F5 - Previous program window size
F7 - Next error
F8 - Run macro
F9 - display codes or values of all fields
F10 - maximize the program window
F11 - Display VISUAL BASIC code
CTRL+ALT+:
F1 - System Information
F2 - Open (File menu)
CTRL+:
F2 - Preview
F3 - Delete the selected fragment in the piggy bank
F4 - Close window
F5 - Previous dimensions of the document window
F6 - Go to the next window
F7 - Move (window menu)
F8 - Size (window menu)
F9 - insert empty field
F10 - Maximize or restore the document window
F11 - field lock
F12 - Run the Open command (File menu)
Computers have become an integral part of our lives. And the ability to use a computer, as well as the ability to read and write, is required almost everywhere. One of the main yardsticks computer knowledge is the ability to work with a package of office programs from Microsoft. Microsoft Office includes text word processor. Microsoft Word is a program used by doctors, teachers, military, accountants, lawyers, students, etc. Word is also widely used for home purposes. Therefore, good knowledge and ability to use this program will help almost everyone who uses a computer for business and private purposes.
Of course, the ability to work with Word requires a lot of knowledge, in this article I will talk about the hot keys used in Word. Hot keys in Word help to significantly increase speed effective work in a text editor. Many of you will say that it is more convenient to work with a mouse, only experience and practice shows something completely different. And as my argument, I will offer an experiment, compete with yourself - send an open word document two ways. Of course, with the help of a mouse you will do it quickly, but if you learn how to use the hot key combinations Ctrl + P, Ctrl + Shift + l, then you will probably send documents to print faster. Or do another experiment, save open document. I'm sure the fastest way to do this is with the Ctrl+S key combination. It is the speed factor that is the advantage that you get over your colleagues. This means that your knowledge is more competitive in the fight for well-paid jobs.
I divide hot key combinations in Word into several categories. And I think that this approach is more correct, because it allows memorizing them according to a certain structure.
It's also useful to know some Alt combinations, like .
Common keyboard shortcuts
This category includes service combinations keys that perform some action on the entire document. It is in this category that combinations of saving a document or printing fall. The following combinations are also often used:
These Word key combinations, related to common combinations, are the most commonly used. Of course, everyone who uses hotkeys will add to this list a couple of combinations from their experience. But many will agree that the listed set is mandatory for confident work.
Navigation and selection key combinations
In my opinion, it is impossible to imagine without these keys correct work with documents. When you have to edit a document, every time you need to select a piece of text or move a few words to the side, grabbing the mouse means wasting a lot of time.
Basic combinations for movement:
I think that, having mastered these 10 key combinations, you will be able to confidently and most importantly quickly move within the document. These combinations become more useful when you need to select a piece of text. With the exception of the keys for moving around the table, if you add the pressed key to the rest of the combinations Shift key, then you can select a word, paragraph, text before the beginning of the document, text to the end of the document, text to the top of the page, text to the end of the page. And using the key combination Ctrl + A, you can select the entire document.
Frequently used combinations
This category of keyboard shortcuts includes directly those that perform operations on objects (elements) of the document. What is a document element? Document elements are basically everything you work with in a document. These are: a symbol, a word, a group of words, a line, a paragraph, a figure, a table, a diagram element, an entire diagram, etc. The concept of an element in Word can also be defined as follows - everything that can be distinguished!
I have listed the most used key combinations that perform direct actions on an object. As I said before, everyone has their own experience and someone is probably ready to add to the above list. But I think that few people will dispute the given combinations. After all, if you need to delete a word before the cursor, then it is much easier to press Ctrl + Backspace once than Backspace many times. Or if you need to select some fragment in italics, then it's definitely easier to press Ctrl + I and everything will be as it should. Indeed, in this case, you do not have to remove your hands from the keyboard and you can just continue typing.
Rarely used combinations
In this category, I include those combinations that can be dispensed with, but within the framework of a separate document, they are very necessary. As an example, I will give the following situation: sometimes I write texts to order and in some cases I am given a condition - the text must consist of 2-2.5 thousand characters or 1 thousand words. Thus, I often need to look at text statistics. To do this, I press Ctrl + Shift + G, a statistics window opens in front of me, and I get the necessary information.
I have such a set of rarely used key combinations:
You begin to understand the importance of Word keyboard shortcuts when the speed of typing goes beyond the capabilities of typing with two fingers. If you start to master touch typing, then the mouse becomes useless while typing. It only distracts, but hot key combinations, on the contrary, begin to help efficient work.
Although it follows and agrees with those who say "why learn combinations that I will not use." For such people, I would like to say the following. I do not always use keyboard shortcuts - this is not necessary. I do not know all the combinations - this is not necessary. But there are operations that need to be performed repeatedly, grabbing the mouse is simply inconvenient. Therefore, for myself, I learned those that I found useful. Which is what I advise you.
Designed to speed up your work in MS Office and make it more productive. Agree, it is much easier to press Ctrl + C (copy) and Ctrl + V (paste) on the keyboard, instead of executing this command traditional way by clicking the "copy" and "paste" buttons on the taskbar.
However, as you probably noticed, keyboard shortcuts are not assigned to all the functions that our services offer. office suite from Microsoft. For example, I recently told you about how you can speed up work with a MS Word document at times. But this method has one significant disadvantage - after the bookmarks are created, you can use them only by going back to the corresponding panel and activating right tool or by using the keyboard shortcut CTRL+SHIFT+F5. There seems to be a combination, but very uncomfortable by my standards. Now, if we replace it with something simpler, for example, with CTRL + W (this combination is already used to close current document, but, to be honest, I have never used it at all and I don’t really need it) ...
On the other hand, the default "insert picture" tool does not have its own " hot key". This is of course not critical - we add graphics to documents not very often, but when you suddenly need to provide a document with a huge bunch of illustrations, you will “suddenly” find that switching the taskbar to the “insert” menu every time is somewhat tedious.
So let's solve these problems, and learn not only to set keyboard shortcuts in MS Word on our own, but also to override the "factory" settings of the text editor!
Well, climbed to assign hot keys in MS Word?
Create your own keyboard shortcuts in MS Word
First of all, open File tab and choose item "Parameters". This time we need "Customize Ribbon" settings block. We select it from the list and see an intriguing phrase: "Customize the Ribbon and Keyboard Shortcuts". It looks like we've come to the right place.
We do not need a long list with available commands now, we look at the very bottom of the parameters window and see the line "Keyboard Shortcuts". Feel free to press "Settings..." button and admire the very unfriendly looking Keyboard Settings window.
Let's see what keyboard shortcuts set in MS Word by default for this command
In fact, there is nothing terrible here - although the list available commands and named for English language, hints explaining the meaning remain in Russian, moreover, the tools are structured in the same order in which they are located on the MS Word toolbar. That is, first, in the list on the left, I select "Categories: Insert Tab", and then in the list on the right, the command "EditBookmark" ( edit bookmark - from English.).
Adding new keyboard shortcuts
As soon as the choice is made, the program displays the already used keyboard shortcut(CTRL+SHIFT+F5). I select it and click the Delete button. Now I left-click in the "New keyboard shortcut" field and press CTRL + W on the keyboard, click "Assign" and "OK" next. Done, I just redefined the "hot keys", making MS Word a little more convenient for me.
In this case, there are two subtleties:
- The "standard" keyboard shortcut, if you don't like it, you can not delete it. The program also provides for the fact that several hot keys can be assigned to the same tool.
- The new keyboard shortcut must be pressed on the keyboard, and not tried to be entered in text.
- If the new keyboard shortcut is already in use by another function, the program will warn you about it
The first line is a warning that this keyboard shortcut is already in use, the second is that the changes are written to the main template
Although, that's not all! Did you notice the point "Save changes to..."? Yes, as in the case with , all changes can be applied both to a separate document and to the general template of the program ( Normal.dotm). I chose the second option, so when I close the text editor, I will need to follow the same steps that were described in that article.
Also you may be interested in:
To improve the efficiency of your computer, you just need to know the most useful combinations keys Windows. On the Internet you can find huge lists of "hot" keys, but it's hard to remember everything, and it's not necessary.
In this IT tutorial, I will share with you those useful keyboard shortcuts that I use most often.
What are hotkeys?
First, let's figure out what kind of "hot key combinations" we are talking about.
Hotkeys or keyboard shortcut(they are the keys quick access) are combinations of simultaneously pressed buttons on the keyboard that allow you to quickly perform an action.
That is, by holding down two or three buttons on the keyboard, you replace several mouse actions, thereby significantly speeding up your work at the computer.
Where can you use keyboard shortcuts?
in different operating systems (Windows, Linux, Mac OS) are used different combinations keys, but some of them are identical.
In most programs hotkeys are also used. Some of them are standard for certain operations (creating a new document, printing), and some are unique for each individual program.
If you constantly use any program, then be sure to familiarize yourself with its hot keys, this will help speed up your work several times!
Useful Windows Keyboard Shortcuts
And now the most useful combinations Windows keys which I recommend to remember. All of these combinations use "modifier keys" ( Ctrl, Alt, Shift and key Windows):
Every computer user should know this!
These Windows keyboard shortcuts should be known to all PC users, they act both with folders and files, and with text.
"Copy", "Cut", "Paste" keys:
- ctrl+c– copy to clipboard (file, folder or text will remain in the current location).
- Ctrl + X– cut to clipboard (the file, folder or text will be deleted from the current location).
- Ctrl+V– paste from the clipboard (copied or cut files, folders or text will appear in the current location).
"Select All" and "Undo":
To select all content current folder or the entire contents of an open document:
- Ctrl+A- select all.
I hope you already know about these hotkeys, but it will not be superfluous to repeat.
But not everyone knows these combinations:
- Ctrl + Z- cancel previous action(including copying/moving files).
- ctrl+y– redo the undone action (i.e. opposite to the previous keyboard shortcut).
Working with documents opened in the program
Hotkeys that will save you both time and nerves. Why drag the mouse to the menu " File”, after clicking search for the item “ Create" or " new document ” (in most programs, the location and name of the items are different), when you can hold down two keys:
- Ctrl + N– creation of a new document in the program.
When you are typing in Word, you need to save the document often so as not to lose it in case of various failures. But sometimes it’s too lazy to take the mouse once again, look for an icon on the taskbar, or an item in the menu, there is a simple replacement:
- ctrl+s- save the opened document.
These key combinations also work in office programs, both in browsers and in graphic editors; both in Windows and Linux.
Hot keys for working with program windows
When you have many programs open, and in each program there is more than one document, it is not difficult to get confused. But these hotkeys will help you quickly switch between programs.
- Alt + Tab- switching between windows running programs. Hold Alt and keep pressing Tab to switch to other programs (see ).
- Alt + Shift + Tab- scroll through open programs in reverse order(same Alt+Tab, but back) with big list open programs can be very handy.
- Ctrl+Tab– switching between tabs of an open window, switching between documents opened in the program (for example, you can quickly switch between two open files in Word).
- Win + 1, Win + 2 ... Win + 0- switching between open programs number on the taskbar. Launching programs pinned to the taskbar (we have already discussed in more detail).
These keyboard shortcuts will help you quickly close unnecessary documents.
- Alt+F4– close the active program.
- Ctrl+F4- closing one document in the program or tab (the program itself continues to work).
Lots of programs open, but need to quickly see the desktop? Please:
- Win+D– minimize all windows and show the desktop (pressing again returns all windows to their place!).
Let's start with the keys that do not need a combination, pressing which individually performs an operation.
- F1- in most programs calls help system ("Help" or "Help")
- backspace – jump back in the explorer window and in browsers (previous open folder or the previous page of the site).
- Tab- every time you press activates another element program windows for keyboard control (open a new browser window and press the Tab key several times, watching where the blinking cursor or selection moves). AT text editors pressing TAB indents text at a standard distance - very convenient, but more on that in one of the future IT lessons.
- Esc – closes dialog boxes , various menus and some programs. Also, undoes an action(if you get lost in open windows programs and are afraid to accidentally change the settings, then press ESC until you return to the main window).
- Win- opens and closes menu "".
I have already mentioned some of the above combinations in previous IT lessons, so as not to overwhelm you today huge list new combinations.
Book on keyboard shortcuts
Want to learn more hotkeys? Then leave helpful comment and receive a book as a gift"Magic Keyboard Shortcuts"! You can read more about the book.
