Hello dear colleague! In today's article we will talk about a unified information system in the field of procurement. Figuratively speaking, this is one of the “pillars” on which the public procurement system in our country rests. Therefore, in order to successfully work with public procurement, every specialist whose activity is somehow connected with the state order should know about this system, and even more so be able to use it. We will not go into the details of working with this system in this article, but will consider only general questions, namely: what is the UIS, what is it for, and what functions and tasks does it perform? The material of the article will be useful to both suppliers and novice customers. I suggest not to delay much and start studying the article. Go…

1. What is an EIS?

As already mentioned in the water part of the article, UIS stands for unified information system.

According to paragraph 9 of Article 3 of the Federal Law of 05.04.2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” (hereinafter referred to as 44-FZ)unified information system in the field of procurement - a set of information contained in databases, information technologies and technical means that ensure the formation, processing, storage of such information, as well as its provision using the official website of the unified information system on the Internet (hereinafter referred to as the official website).

2. Official website of the EIS

Since January 1, 2016, the official website of the Russian Federation on the Internet for posting information on placing orders for the supply of goods, performance of work, and provision of services has been replaced by a unified information system in the field of procurement.

The main goal of creating such an information system was to increase the transparency of public procurement so that all processes within the contract system from the stage of procurement planning to the completion of contracts become more public.

All information contained in the UIS is public (with the exception of information containing state secrets) and is provided free of charge. In addition, such information must be complete and reliable.

The responsible state body for developing the concept and defining the functional requirements for the UIS is the Ministry of Economic Development of Russia (MED). And the Federal Treasury is responsible for the development and operation of the system.

At the initial stage of creating a unified information system in the field of procurement, two options were considered:

1. creation of a system based on the existing public procurement website;
2. building a system from scratch.

In view of the fact that the second option turned out to be more resource-intensive, it was decided to create a system based on the existing site. For this reason, the EIS address remained the same - www.zakupki.gov.ru

The old version of the EIS is located at -//old.zakupki.gov.ru/ .

According to part 7 of article 4 of 44-FZ, the constituent entities of the Russian Federation and municipalities have the right to create regional and municipal information systems in the field of procurement, integrated with a single information system. However, if there are discrepancies in the information posted on the website of the subject and the UIS, the information posted in the unified information system has priority. Those. For suppliers, this suggests that to search for information on ongoing public procurement, both within the framework of 44-FZ and 223-FZ, the functionality of the UIS will be more than enough.

3. What information is contained in the unified information system?

According to part 3 of article 4 of 44-FZ, the UIS should contain:

3) information on the implementation of procurement plans and schedules (since January 1, 2017);

4) information on the conditions, prohibitions and restrictions on the admission of goods originating from a foreign state or a group of foreign states, works, services, respectively, performed, provided by foreign persons, a list of foreign states, groups of foreign states with which the Russian Federation has concluded international treaties on mutual application of national treatment in procurement, as well as the conditions for the application of such national treatment;

5) information on procurement and execution of contracts;

6) register of contracts concluded by customers;

7) ;

8) a library of standard contracts, standard conditions of contracts;

9) register of bank guarantees;

10) register of complaints, scheduled and unscheduled inspections, their results and orders issued;

11) a list of international financial organizations established in accordance with international agreements to which the Russian Federation is a party, as well as international financial organizations with which the Russian Federation has concluded international agreements;

12) the results of procurement monitoring, audit in the field of procurement, as well as control in the field of procurement;

13) customer reports provided for by 44-FZ;

14) catalogs of goods, works, services to meet state and municipal needs;

15) normative legal acts;

16) information on the prices of goods, works, services procured in the commodity markets to meet state and municipal needs, as well as on requests for prices of goods, works, services placed by customers;

17) other information and documents, the placement of which in a single information system is provided for by 44-FZ, Federal Law of July 18, 2011 No. 223-FZ "On the Procurement of Goods, Works, Services by Certain Types of Legal Entities" (hereinafter 223-FZ) and adopted in accordance with them and other regulatory legal acts.

4. What does the EIS provide?

EIS provides:

• formation and placement of information through the information interaction of the EIS with other information systems without the need for additional entry into the personal account of the EIS;
• control of information and documents to be placed in the UIS, in cooperation with other information systems;
• transition to the use of OKPD2 and OKVED2;
• implementation of functionality for the Federal Corporation for the Development of Small and Medium Enterprises;
• implementation of enhanced functionality for control and audit bodies;
• use of enhanced unqualified electronic signature for signing electronic documents;
• filing applications for participation in the determination of the supplier (contractor, performer) in the form of an electronic document.

5. Benefits of the ENI

The main and fundamental difference between the unified information system and the previously existing public procurement website is the maximum automation of the procurement process from posting a notice to summarizing and executing the contract. All data entered into the system is processed automatically, and the required reporting is generated based on this data. The entire document management system is on the site in the public domain.

The UIS is closely connected with other regional information systems and electronic platforms, which together creates a single information space.

Also, an undoubted advantage is the fact that all procurement plans, as well as schedules, will be posted in the EIS (from January 1, 2017) only in a structured (machine-readable) form. This innovation will significantly expand the ability to search for procurement information using simple search queries, such as in the Yandex or Google search engine.

I note that on the old public procurement website, these documents were posted in scanned form, which did not allow suppliers, and other interested parties to fully search for information. Now, this innovation will allow suppliers to predict in advance the demand among customers for their goods, works or services and draw up a long-term plan for participating in purchases.

In addition to functional changes, the developers also performed technological work to improve the performance and fault tolerance of the UIS, improved search functions, a search parameter constructor appeared, and the user interface of its open part was optimized. The system has acquired a more modern and beautiful interface. However, the full set of features will become available to users from January 1, 2017.

6. Legislative regulation of the work of the EIS

The requirements for the creation and supervision of the UIS are described in Federal Law No. 44-FZ as well as in Government Decrees dated September 30, 2014 No. 996 “On the distribution of powers between the Ministry of Economic Development and the Federal Treasury when creating the UIS” and dated January 23, 2015 No. 36 "On the procedure and timing of the commissioning of the UIS".

This concludes my article. I hope that the information was useful to you. See you in the next editions.

P.S.: Like and share links to the article with your friends and colleagues on social networks.

It defines the Unified Information System both as a set of information stored in databases and as a technical tool that serves to generate, process, store and use this data. It is for the latter - use - that the EIS website was developed.

In simple terms, this is a portal that collects all information on procurement under 44-FZ and 223-FZ. By visiting the site, anyone can find out what purchases are currently taking place, which ones have ended, who won and under what conditions, which of the participants was recognized as unfair and entered into the register, which of the customers was caught in violation, what is a standard contract and much more. - much more. A lot of useful and free (which is important!) information both for any participant in public procurement (both a customer and a supplier), and for those who are just studying this area or are simply interested in the topic of state orders.

Why do you need

The main goal for which the Unified Information System was launched is to make the public procurement process transparent and accessible to everyone. And also collect in one place all the information on procurement, including:

• what auctions are being held;
• who is the organizer;
• who is involved;
• requirements and conditions;
• terms of conclusion and execution of the contract.

Customers are required to publish here all documentation on active purchases (except those related to state secrets), as well as plans for the future. Therefore, it is from here that potential participants begin to search for orders, and soon they will be able to apply for participation.

What can be found in the EIS

The work of the EIS is regulated. It says that the Unified Information System should contain:

• procurement plans and schedules;
• information on how these plans are being implemented;
• conditions, prohibitions, restrictions on the admission of foreign goods, as well as works and services provided by foreign contractors, plus a list of countries for which an exception has been made (national regime and its conditions);
• information on the execution of contracts;
• library of standard contracts;
• register of contracts;
• register of unscrupulous suppliers;
• register of bank guarantees;
• register of complaints and results on them;
• a list of international financial organizations (IFIs) in which the Russian Federation is a member, as well as those with which international agreements have been concluded;
• results of monitoring, audit and control in the field of procurement;
• customer reports;
• catalogs of goods, works, services;
• normative legal acts;
• data on current prices for goods, works and services that are purchased to meet state and municipal needs;
• requests for prices for goods, works or services from customers.

What are the benefits

It is strange to talk about advantages, since the Unified Information System has no competitors. This is the only official website that brings together all public procurement. However, we can talk about the advantages that have opened up to customers and suppliers since the launch of the portal.

If we talk about the customer's side, first of all, it is worth noting that the EIS has automated many processes. The UIS maintains and stores the document flow under the state order, all data is processed automatically, and reports can be easily generated.

Suppliers will appreciate the fact that all information is placed in the EIS in a machine-readable form, which makes it possible to search for it even with the help of Google and Yandex. Also, the Unified Information System is connected to all trading platforms. The participant does not need to visit many sites, one is enough - the EIS, from which you can go to the ETP, where the necessary procedure will take place. And soon it will be possible to apply for participation directly from the Unified Information System.

And, of course, both parties to the public procurement process will appreciate the ability to quickly and free of charge find the necessary information in the Unified Information System: check the supplier or customer, receive a contract form, and much more.

What is the portal of the Unified Information System (UIS), its functional features, goals and objectives that the UIS performs, what data can be obtained on the information portal, you will learn from this article.

Where to start newcomers in the field of public procurement? From visiting the portal zakupki.gov.ru - a single information system, studying the interface, the functionality of the portal.

ENI is a database that is in the public domain, which contains reliable information about customers and suppliers involved in public procurement, a library of regulations and registers.

The history of the emergence of the EIS

The predecessor of the Unified Information System was the official website of the Russian Federation on the Internet (OOS). He worked under Federal Law No. 94-FZ. From 2014 to 2016, participation in public procurement became subject to 44-FZ. The site address remained the same, but the functionality was expanded, and only from the beginning of 2016 the project of a unified information system began to work in full force. The address remained the same, the functionality and the law that guide procurement participants during bidding have changed. Information about changing the functionality when moving from the Official website to the EIS in the form of a table is posted on the portal of the unified information system in the “Documents” - “Training materials” tab.

All government customers are required to upload procurement plans, schedules with planned tender dates, application forms, draft contracts, as well as all related documentation in the EIS. It will not be difficult for experienced suppliers to study this documentation, to analyze tenders for 44-FZ, since access is open to all users of the public procurement portal. This service is designed to make the public procurement process as transparent as possible. It acts as the main, main resource for organizing public procurement in the Russian Federation. First, the information is placed in the EIS, and then the tender search program performs parsing (reading information) for free. The documentation posted for bidding is constantly updated, and if there is a discrepancy between several versions of the tender documentation, the data from the EIS will be correct.

In April 2017, the UIS was transferred under the control of the Federal Treasury, and not the Ministry of Finance, as it was before.

What is the EIS portal for?

The main goal of creating the ENI is to make all public procurement efficient and transparent at every stage of the public procurement process.

Regardless of what type of tender is used to organize procurement (whether it is an electronic auction or an open / closed electronic tender, or a request for quotations, etc.), each stage is open for viewing and control. Tracking non-target purchases, unscrupulous suppliers allows procurement analytics according to officially posted data. The high complexity of the rules for placing orders in the EIS is aimed at achieving transparency in every step of public procurement.

EIS functionality

Article 4 of Federal Law 44-FZ describes the functionality of the Unified Information System. The main functions of the EIS include:

The UIS is a database that includes the formation of documentation, the processing of information received, as well as the storage and provision of tender documentation at the request of users. This also applies to the storage in the electronic library of legal acts, samples of filling out government contracts and other related information.

This is a tool for controlling the spending of budgetary funds allocated by the state for the implementation of procurement.

Possibility of electronic circulation of documentation by using an electronic digital signature (EDS).

Draw your attention to!Purchases in electronic format are possible only for open auctions held in accordance with the forty-fourth Federal Law (Article 24).

Information content of the public procurement portal

1. Personal data about a specific government customer is procurement plans, schedules in a tabular format, as well as all documentation for each stage of their implementation.

2. Reference and informative data on all participants in public procurement (customers and suppliers). This includes:

regulations;

data on accepted restrictions on access to the purchase of foreign goods and services;

data on bank guarantees;

registers of past government contracts;

registers of procurement participants blacklisted;

library of complaints, inspections and their results;

customer reports provided for by law 44-FZ

other information provided for by the forty-fourth law.

The benefits of EIS are clear- an automated process translated into electronic format simplifies work in the field of public procurement. The received data is processed automatically, and on their basis, you can generate the desired report.

In addition, the UIS closely intersects with other information systems of a regional scale, which creates a single information field.

From November 20, 2017, the following functionality of the unified information system in the field of procurement (hereinafter referred to as the UIS) is available.
1.Ensuring the possibility of archiving procurement plans that have not passed control
For all customers, a new function is available for archiving draft procurement plans that are in the "In preparation" status, including those that have not passed control. This function will allow customers, on the basis of a previously saved archive version of the procurement plan, to generate a new draft procurement plan to send it for control.
Also, customers who generate procurement information in external ordering systems (hereinafter referred to as VRRP) have the opportunity to archive draft procurement plans that have not passed control, which allows VRRP users to send a new procurement plan to the EIS, and not just changes to an already generated one. and an uncontrolled procurement plan.
2. Ensuring the possibility of indicating in the UIS contract register in a structured form information about contracts with subcontractors, co-executors from among small businesses (hereinafter - SMP), socially oriented non-profit organizations (hereinafter - SONKO) in information about the contract (its change).
On November 1, 2017, subparagraph “and (1)” of paragraph 2 of the Rules for maintaining the register of contracts concluded by customers, approved by Decree of the Government of the Russian Federation dated November 28, 2013 No. 1084, came into force, according to which information is to be included in the register of UIS contracts on contracts of suppliers (contractors, performers) with co-executors, subcontractors being SMP and SONKO.
Such information is included by customers in the register of contracts in the event that a contract is concluded on the terms of the obligatory involvement by suppliers (contractors, performers) of subcontractors, co-executors from among the SMP and SONCO in the execution of such a contract.
In this case, the following information on contracts between suppliers (contractors, performers) with co-executors, subcontractors from the SMP and SONCO should be placed in the register of contracts:
- name, company name (if any) of the subcontractor, co-executor;
- location of the subcontractor, co-executor;
- TIN of the subcontractor, co-executor;
- subject and price of the contract;
- date of conclusion and contract number (if any).
Since November 20, it has been possible to place the above information in the UIS contract register in a structured form.
3. Ensuring detailing by budget classification codes (hereinafter - BCC) of the volume of financial support for the positions of procurement plans, procurement schedules, special procurements as part of planning documents.
In accordance with the provisions of Decree of the Government of the Russian Federation of January 25, 2017 No. 73, in procurement plans, procurement schedules, special procurements, as part of planning documents, the amount of financial support for procurement must be detailed for each CSC.
Since November 20, when forming in the EIS procurement plans, procurement schedules, special procurements as part of planning documents, it is possible to detail the volume of financial support for procurement for each CSC.
Information on other changes in the functioning of the UIS is given in the version log.

Journal of versions of the Unified Information System in the field of procurement 44-FZ (version 7.3)

Composition of changes in version 7.3

Unified information system in the field of procurement

Error correction

OfficialwebsiteENI

Procurement plans (44-FZ)

Fixed a bug where, when viewing the details of a procurement plan item on the "General position information" tab, in the "Expense type code" field, the value "Purchase at the expense of several CWRs" could be displayed if the "Purchase at the expense of several KVR".

Schedules and Procurement Plans

Fixed an issue where when viewing schedule details on the Schedule Items tab in the Item List table, the Contract Details column might show an incorrect contract status.

Procurement

A bug has been fixed, as a result of which, when performing an advanced search for several subjects of the Customer's Russian Federation, search results could be displayed only for the first specified subject.

Register of bank guarantees

A bug has been fixed, as a result of which some users, when uploading advanced search results, could receive the message “The requested page is temporarily unavailable. Please try again later."

Closed part Procurement register

An error has been fixed as a result of which, when sending a protocol for the consideration and evaluation of applications for a notification with two lots, for one of which all applications were rejected, an error could occur for some users

"org.springframework.integration.transformer.MessageTransformationException: org.springframework.integration.MessageHandlingException".

A bug has been fixed as a result of which, when adding a new item to the procurement plan of an organization that had a changed ICU, a control could be triggered requiring the organization to specify the old data of the organization if the current ICU was specified in the IPC.

A bug has been fixed, as a result of which some users, when generating a notice on request for quotations based on a schedule for the supply of a medicinal product, "<>"according to the position of the IKZ schedule"<>", on the "Procurement object" tab, which is filled in automatically based on the information entered in the schedule, when you click on the "Save and check for violations" button, the message "For technical reasons, the subsystem" Schedule Register "is not currently available. Update of information generated from the schedule cannot be performed."

Procurement plan register

A bug has been fixed as a result of which a new item could be added to the procurement plan published in the EIS, identical to the previously added item, with the same IPC number, purchase number and amount, as a result of which this position could also be duplicated in the schedule.

Register of procurement plans and schedules

A bug has been fixed as a result of which, when trying to make changes to the position of the procurement plan by clicking the "change" position of the procurement plan of the IPC "<>", the focus could be moved to the top of the page without changing the data.

Register of schedules

A bug has been fixed, as a result of which the numbers of the IPC in the text of the automatic control of the schedule "Incorrectly filled in the position numbers in the schedule:"<>", Check that the schedule items with the specified IPCs are assigned numbers from the range 001 - 999, unique within the corresponding procurement plan item" could be displayed without spaces.

A bug has been fixed, as a result of which, when placing and sending a schedule for control, the system could give the error “The requested page is temporarily unavailable. Please try again later."

An error has been fixed, as a result of which, when making changes to a hosted schedule by adding a new schedule item, at the stage of clicking "Finish", an error "The requested page is temporarily unavailable ..." could occur.

Price request

An error has been fixed, as a result of which, when uploading a quote request package for alternative integration, after successfully processing and placing a quote request in the Personal Account, the download could be missing in FTP.

Integration

A bug has been fixed, as a result of which, when sending changes to the procurement plan to the EIS, control on the CCM of the positions of the procurement plan “IDE. The following budget classification codes are not unique in procurement plan totals: "<>"».

A bug has been fixed, as a result of which, when uploading changes to the schedule with a schedule item, the object of purchase of which was a drug presented in text form, which has the flag "Included in Vital and Essential Drugs (Essential and Essential Drugs)" , the indicated sign "Included in the Vital and Essential Drugs" could not be affixed.

An error has been fixed, as a result of which the error “UE. The mandatory field "Phone" in the block "Information about the state (municipal) customer, budgetary, autonomous institution or state (municipal) unitary enterprise" is not filled.

A bug has been fixed, as a result of which, when uploading to ftp, the protocols for summing up the results of an electronic auction might not have a modification block.

Administration

A bug has been fixed, as a result of which, when authorizing in the Personal Account through the unified identification and authentication system, some users could receive the error “Access to the UIS is denied. The presented certificate is not assigned to the account of the authorized person of the organization in the EIS.

Register of scheduled inspections

An error has been fixed, as a result of which, when signing a document attached to a scheduled check with an electronic signature, the error “Error 500: javax.el.ELException: Error reading "signatureValid" on type ru.lanit.pgz.checks.web.pagecode.beans. CheckPlanCryptoSignBean".

Register of control results

A bug has been fixed, as a result of which the posted information about the prescription, as well as draft information about the prescription, could not be displayed in the closed part for control results with detected violations.

Register of contracts

A bug has been fixed, as a result of which, after receiving a positive control result under Part 5 of Art. 99 44-FZ in the Personal account of the control body, the contract information could not be placed.

A bug has been fixed, as a result of which, after placing the primary information about the contract in the printed form of the contract, the unique number of the position of the schedule could not be displayed.

A bug has been fixed, as a result of which, when making changes to information about the execution of a contract, an error “The page is temporarily unavailable. Try reloading the page."

Integration

A bug has been fixed, as a result of which an unexpected error could occur in the integration adapter "RGK. java.lang.NullPointerException".

An error has been fixed, as a result of which two identical contracts could be loaded for a placed purchase. (letter FC)

Fixed a bug where when uploading a contract change with an outdated international generic name for a medicinal product, an error could occur: “An unexpected error occurred during processing. An unexpected error occurred in the RGC integration adapter. Medicinal product with a unique external code "<>" must be up-to-date in the singular in the "Medicines" directory (field positionsTradeName\positionTradeName\positionTradeNameExternalCode of the nsiFarmDrugDictionary document) and this medicinal product must correspond to the international non-proprietary chemical or group name (INN), the unique external code of which "<>" is passed in the MNNInfo block".

The EIS User Guide for 44-FZ is a step-by-step instruction that helps customers and suppliers deal with the tools of the so-called "official public procurement website". Every day, customers solve a lot of tasks in it: from publishing purchases to filling out the register of contracts. In the article you can download step-by-step instructions for solving problems in the EIS.

We have already talked about. Neither the customer nor the supplier can do without it. To help site visitors understand its tools, user guides have been created. They contain step-by-step instructions for performing certain actions. For example, these documents will prompt the customer, or. To the supplier - or how to check the counterparty using . Moreover, the instructions describe the functionality of both the open and closed parts of the Unified Information System.

Where to looking for

Any user manual for EIS 223 FZ or 44 FZ is stored in a special section. To get to it from the main page, go to the "Documents" section.

On the next page, select "Tutorials" from the submenu on the left. Not only text tutorials are available, but also video instructions, instructions for registering in the system and setting up a workplace, and much more.

Materials on 44 FZ or 223 FZ are entire sections. A separate file is provided for each target, making it easier to find and learn.

How to use

All guides are available for download in PDF format. To open, you need any program that can read this format. For example, the free Adobe Acrobat Reader.

Below you can download the most necessary instructions.

Reference books on working with the system also change: old ones are edited, new ones are added. For example, due to changes in the contract system, on July 2, 2018, almost all documents were updated. In any case, it is advisable to make sure that you are using the current version of the manual. Below you can download the manuals, taking into account the amendments that entered into force on 07/01/2018.