05.10.2015
When buying a legal address for your company, you need to understand that this address is automatically entered into the Unified State Register of Legal Entities and it is at this address that all state bodies will communicate with the society. Any correspondence addressed to your company will be sent to the legal address of your organization specified in the Unified State Register of Legal Entities.
It makes no sense to pay attention to the issue of finding a company at the address indicated in the Unified State Register of Legal Entities, quite a few articles have already been devoted to this, let's just say that the legal address is understood as the company's registration address, and in fact the company is not physically located at the registration address.
How to receive incoming mail when registering a company at a legal address?
Before buying a legal address, it is necessary to clarify whether the postal service of this address is provided, because “missing” correspondence from the tax or judicial authorities, notifications from various funds is fraught with starting from blocking the current account and up to the liquidation of the company.
There are several possible options for organizing the postal service of the company:
- Conclude a postal service agreement with the post office (RUSSIAN post).
In fact, this is your request to the post office, not to deliver letters to the address and not to return them to the sender, but to leave them at the post office for your own receipt. To do this, you must submit to the post office an application-order for the storage of postal items in the post office and self-collection of letters. Of course, this service is paid and it is better to check its cost directly at a specific Russian post office. With this option, you will have to independently come for letters once a week and do not forget to submit an application-order every month and not to miss the next payment for the service.
If the address of the actual location of the company is geographically located near the legal address and belong to the same post office, it is possible to conclude an agreement for the delivery of correspondence to the actual address, of course, also for a fee.
- Postal service as an additional service when purchasing a legal address.
Postal service for a legal address is also offered when buying it from a specialized law firm. Those. you can buy from them not only the address itself, but also its postal service. As a rule, this is a reliable mechanism, since law firms have many years of experience in cooperation with post offices and everything is put on stream. In addition, by purchasing postal service along with a legal address, you get the delivery of letters to your office and the confidence that all correspondence will be provided in a timely manner.
- Subscription of a cell of a subscription mailbox in a Russian post office.
Despite high technology, the convenience of the World Wide Web, mail services remain popular. For legal entities and individual entrepreneurs, correspondence with government agencies and counterparties occurs by sending letters. Extra-budgetary funds and tax structures often send notifications via Russian mail.
If it is important for you to save time in queues in operating rooms in order to pick up and send letters, reports, other documentation, you can draw up an agreement with our company.
Our lawyers drew up a document that took into account the legal aspects for both parties. You can read and then decide on the need for services on our website. If necessary, our manager will contact you to discuss the issues that have arisen.
Why conclude a contract for postal services?
For firms whose legal address does not match the actual one, it becomes very convenient. There are many reasons for working at a different address. However, this does not change the essence. It is more convenient for the manager and accountant to receive correspondence where they are daily.
In addition, this service involves sending letters, including registered and valuable letters with a list of attachments, courier sending. This avoids wasting time.
How to draw up a contract for postal service?
The postal service agreement is part of the lease agreement. It is valid for the duration of the lease. It is terminated by agreement of the parties at the same moment as the lease agreement, or earlier, if there is no need for it.
What should be in the document?
- Details of both parties. The document is drawn up officially, and also has legal force only if the full details of the organization, individual entrepreneur or individual are indicated.
- Validity periods. They usually coincide with the lease term. A clause on automatic renewal of the agreement may also be indicated.
- Conclusion date. The provision of services begins from the moment the document is signed by both parties. The date of this operation must be recorded in it.
- Detailed description of services. In order to avoid misunderstandings, it is necessary to clarify from which address and where to deliver correspondence, at what rates it will be paid, and so on.
In addition to the agreement itself, the organization must submit a power of attorney to receive, transfer letters and other correspondence. Without it, employees will not be able to work with representatives of the Russian Post.
The document is filled in 2 copies for both parties. Each of them has the same legal force.
in a person acting on the basis of , hereinafter referred to as " Customer”, on the one hand, and in the person acting on the basis of , hereinafter referred to as “ Expedition”, on the other hand, hereinafter referred to as the “Parties”, have concluded this agreement, hereinafter “ Treaty" about the following:1. THE SUBJECT OF THE AGREEMENT
1.1. By this agreement, the parties determine the conditions for the use by the Customer of the postal services of the Expedition.
2. RIGHTS AND OBLIGATIONS OF THE PARTIES
2.1. The expedition undertakes:
2.1.1. Receive and store on demand coming to the Customer's address: correspondence - letters, parcels.
2.1.2. Inform the Customer by phone about the incoming correspondence.
2.1.3. Do not disclose the information contained in the correspondence received and sent by the Customer.
2.2. The customer undertakes:
2.2.1. Deliver the dispatched correspondence to the Expedition.
2.2.2. Receive incoming mail by notification.
2.2.3. Make monthly payments of postage bills issued by the Expedition. Payment is made to the account.
2.2.4. Make payment for the services of the Expedition employees in accordance with clause 3 of this agreement on time.
3. SETTLEMENTS BY THE PARTIES
3.1. The Customer makes monthly payments for the work of the Expedition employees in the amount of rubles per month on the basis of an employment agreement concluded with the employees (employee) of the Expedition, which is an integral part of this agreement.
3.2. Payment for the month worked must be made no later than the next month.
3.3. The amount of payment in connection with inflationary processes can be changed by mutual agreement of the parties.
4. AMENDMENT AND TERMINATION OF THE CONTRACT
4.1. This agreement may be amended, supplemented and extended by mutual additional agreement of the parties.
4.2. The contract may be terminated:
- by mutual agreement of the parties;
- unilaterally, after prior (for) written notification of the interested party;
- automatically, in case of violation of one of the parties of its obligations.
4.3. Upon termination of the contract, the Customer undertakes to pay the cost of the work completed by the Expedition.
5. OTHER TERMS
5.1. If disputes arise between the parties, they are resolved in accordance with applicable law.
5.2. The Agreement is made in two copies and is kept one by each of the parties.
5.3. The term of the contract is from ""2019 to ""2019.
6. LEGAL ADDRESSES AND BANK DETAILS OF THE PARTIES
Customer Jur. address: Postal address: TIN: KPP: Bank: Settlement/account: Corr./account:
The owner of an online store faces a difficult task - you need to constantly increase sales. The number of purchases in your online store can be increased by expanding the geography - sending parcels to other cities of Russia . According to Data Insight, 70% of online store customers live outside of Moscow and the percentage is growing year by year.
Russian Post does not yet have a worthy competitor, so we have to work with what we have. Some online store owners refuse this delivery method. There are several reasons:
- To prepare an order, you need to fill out postal forms, which many fill out manually (and each parcel takes from 7 to 15 minutes);
- After sending, the package is difficult to control. Usually, the online store sends an identifier to track the parcel to the client and offers to independently track the order on the Russian Post website. After that, the client simply gets tired of constantly checking the status of the package or he forgets to do it, as a result, they forget about the package;
- The additional load on the call center increases, as customers call and are interested in the status of their order;
- A large percentage of returns when working with cash on delivery. Buyers sometimes simply do not know that their package has arrived or forget (postpone) their visit to the post office. As a result, after 30 days, the parcel is returned back to the seller and he pays double the price for delivery (sending to the buyer and back).
The good news is that these problems can be partially solved. Read on for tips to help your online store increase regional sales, speed up mail processing, reduce call center load, and reduce returns.
Choose a post office
Parcels can be sent from any post office. But it is better to approach his choice wisely. Walk through the branches that are near you. Choose where more employees and windows work.
It is better to choose a branch where there is a special window for receiving parcels and no other actions are performed in this window.
Decide on the packaging
Pack your items properly. 3-5% of all shipments are damaged upon arrival to the addressee, because online stores save on packaging. They use plastic bags so it's cheaper. But in the end it can play a cruel joke.
The package does not guarantee the integrity of the goods: you can cut it, pull out the goods and put something else in. Give preference to corrugated cardboard. It is not necessary to buy boxes from Russian Post, as they are expensive. There are companies on the market that make Russian Post boxes absolutely identical in size, and they cost several times cheaper.
The parcel is usually pasted over by post office workers. The TSO may charge additional fees for this. Because pasting with adhesive tape requires a certain skill - the adhesive tape must be applied without bends, folds, etc. Removing and reapplying adhesive tape on a postal item is prohibited.
Automate processes
For Ecwid, there is a special application that allows you to automate processes when working with mail, as well as increase conversion and reduce the percentage of returns.
For some shipments, you need to fill out up to 3 postal forms. Digi-Post is 100% integrated with Ecwid and allows you to print postal forms in one click, right from the order.
Printing a ready-made letterhead takes only 3-5 seconds. The address label is recommended to be printed on adhesive paper and immediately glued to the parcel.
Notify your customers about the movement of the parcel automatically, because according to statistics, about 15-20% of parcels are returned (depending on the specialization of the online store). To do this, enter the shipment ID in your order in the Digi-Post application and set up notification modes. The application will notify your customers about the acceptance of the parcel by the post office, about the place, address and phone number of the FSO and the place of arrival by e-mail or SMS.
It often happens that the parcel "gets stuck" in one of the OPS and does not move anywhere else, which means it will not reach the addressee. If you send more than 100 parcels a month, you may not notice that one or two are lost somewhere and will not even know about it.
Therefore, if the status of the parcel does not change for 14 days, Digi-Post will send a notification about the problematic shipment and inform the address and phone number of the OPS where the parcel is “stuck”. So you can take prompt action so that the package goes further.
If the parcel is not picked up after the parcel arrives at the post office, Digi-Post will periodically remind your client to pick up the parcel.
Sign an agreement
If you send more than 100 parcels per month, it is better to conclude a contract. After the conclusion of the contract, you will not have to stand in line with everyone every time, you will simply hand over the parcels in the form. Once the contract is signed, you will be given a range of barcode postal identifiers (BPIs).
After the conclusion of the contract, transfer the funds to the current account specified in the contract. Make sure that the money has been credited to the account, since Russian Post does not have any "personal account". Digi-Post will help fill in all the accompanying documents.
It is possible and necessary to establish and automate work with Russian Post! Successful sales!
LLC "ZEST-EXPRESS" represented by the General Director _____________, acting on the basis of the Charter, hereinafter referred to as the "Contractor", on the one hand, and _________________________________________ represented by _____________________________________ acting on the basis of ___________________, hereinafter referred to as the "Customer", on the other hand, have concluded this Agreement, hereinafter the Agreement, on the following:
Subject of the contract
Deliver (deliver) or receive postal items in the city of Moscow (hereinafter in the text of the Agreement, when using the term "city of Moscow" means the territory of the city located on the inner side of the Moscow Ring Road) and the Moscow Region in the manner specified in this agreement and Appendices No. 1, No. 2;
Organize the transportation of cargo across the territory of the Russian Federation along the routes specified in Appendices No. 3, No. 4, 12 to this agreement, and hand over the cargo to the recipient;
Arrange the transportation of cargo across the territory of the city of Moscow and the Moscow region in accordance with Appendix No. 5 to this agreement and hand over the cargo to the recipient;
Organize the transportation of cargo to the countries of near and far abroad along the routes specified in Appendices No. 6, No. 7 to this agreement, and hand over the cargo to the recipient;
At the written instruction of the Customer, pack the goods in the manner specified in clause 3.1. actual agreement;
Conclude with the insurer, at the direction of the Customer, an insurance contract for a postal item or cargo accepted for delivery under this agreement, on its own behalf, at the expense of the Customer, where the beneficiary is the sender or recipient of the postal item or cargo, in accordance with the conditions set forth in the general insurance contract and Appendix No. 9 to the contract;
The Contractor provides the listed services and performs in connection with this all the necessary actions personally. The Contractor has the right, if necessary, to involve third parties to fulfill its obligations under the contract, while remaining responsible to the Customer for their actions, as well as for the safety of the cargo or postal item.
In accordance with this agreement, the Contractor undertakes, on the instructions of the Customer, to provide the latter with the services specified in paragraph 1.2 of this agreement, and the Customer undertakes to accept these services and pay.
The Contractor undertakes to provide the Customer with the following services:
Postal items or cargoes are handed over to the recipient according to the invoice (Appendix No. 10) indicating the date and time of delivery, and undelivered items are returned to the sender in the manner prescribed by the current contract.
All postal items or cargo are considered accepted without declared value, unless the Customer has instructed the Contractor to conclude an insurance contract for cargo and / or postal items. In this case, in the consignment note in the columns "insurance" it is necessary to put a mark in the column "Not insured", and in the columns "insurable value", "amount of insurance", "declared value of the item (in words)", as well as in the column "note and description departures” is marked with a dash. Completion by the Customer of the columns "insurance", "insurance value", "amount of insurance", "declared value of the shipment (in words)" and the columns "note and description of the shipment" is considered an instruction to the Contractor to conclude an insurance contract with the insurer on the terms specified in this contract, as if the Contractor gave such an indication to the Customer in the application-order in accordance with clause 2.2.1 of the agreement.
In everything that is not provided for by this agreement in terms of the provision of services for organizing the delivery of goods or mail, the parties are guided by the "Agreement on the transport expedition" (Appendix No. 8 to this agreement) and the current legislation of the Russian Federation.
DUTIES OF THE PARTIES
Properly, in accordance with the terms of this agreement, provide the services listed in clause 1.2 of this agreement;
To produce, at the written instruction of the Customer, special packaging of the postal item or cargo;
Return undelivered postal items or cargo to the sender if the recipient at the time of re-delivery is not available at the address specified by the Customer and / or it was not possible to find out his new address. The term for the return of the shipment must not exceed the delivery time provided for by this Agreement and its annexes;
Under this agreement, the Contractor undertakes:
2.1.4. Comply with the terms of delivery of postal items or goods specified in the Annexes to this agreement;
2.1.5. Do not disclose or transfer to third parties the addresses of recipients of postal items and cargo, and their composition, which became known to the Contractor in the process of fulfilling its obligations under the contract, during the entire term of this contract, except as otherwise provided by the current legislation of the Russian Federation. The confidentiality obligation specified in this clause of the agreement shall remain in force for one year after the expiration of the agreement;
2.1.6. Not later than five working days from the date of signing this contract, conclude for the entire period of its validity on its own behalf a general contract for insurance of postal items and cargo with the insurer specified in Appendix No. 9 to this contract;
2.1.7. Within 1 (one) day from the date of sending the postal item or cargo, he is obliged to submit a notice to the insurance company for insurance of this postal item or cargo.
2.2. Within the scope of this agreement, the Customer undertakes:
2.2.1. Fill out an application-order for the provision of services under this agreement in a timely manner in accordance with the regime established in clause 2.2.7 of the agreement. In the application-order it is necessary to specify: type of departure (postal or cargo); the value of the shipment; the name, address and contact information of the recipient, the need for the Contractor to provide additional services, the need to insure the shipment (cargo), determine the party carrying out loading and unloading operations, as well as indicate other necessary information;
2.2.2. Ensure the necessary registration and preparation of the mail or cargo for shipment: clearly and clearly indicate the delivery address of the mail or cargo, phone number, contact person, name of the organization and other necessary information in accordance with this agreement;
2.2.3. Timely and in full pay for the services of the Contractor;
2.2.4. Pay for the return of undelivered mail or cargo in the manner specified in clause 3.6 of this agreement;
2.2.5. Do not transfer to the Contractor for delivery in postal items or cargo items withdrawn from civil circulation in accordance with the current legislation of the Russian Federation, namely: weapons, explosive and poisonous, combustible, narcotic substances;
2.2.6. Do not transfer to the Contractor for delivery the currency of any countries, including the Russian Federation, precious metals and jewelry, identity documents of citizens, as well as other items prohibited for delivery in postal items and as cargo in accordance with the current the legislation of the Russian Federation;
2.2.7. Fill out an application-order by phone or e-mail with subsequent confirmation of its receipt by phone in the mode indicated below (Moscow time):
by foot courier before 12:00 on the current day, after 12:00 on the next day,
for a passenger car before 12:00 on the current day, after 12:00 on the next day,
on a truck until 18:00 the next day.
2.3. At the time of sending (loading) the cargo or postal item, the parties draw up a written invoice according to the model specified in Appendix No. 10 to the agreement, which must be signed by authorized representatives of the parties.
In the invoice, the authorized representative of the Customer indicates:
2.3.1. Type of departure (postal item or cargo);
2.3.2. The value of the shipment (with or without a declared value);
2.3.3. Name of the recipient of the postal item or cargo, its exact address and contact information of the recipient, which includes the following: last name, first name, patronymic of the person responsible for receiving the postal item or cargo, if the recipient is a legal entity, telephone number, including mobile ;
2.3.4. The need for the Contractor to provide additional services, namely: packaging and sorting.
2.4. When sending goods with a declared value of more than 5,000,000 (five million) rubles, including VAT at the time of shipment: the terms of delivery, the responsibility of the Parties, the terms of insurance of such goods and other conditions are negotiated by the parties separately and agreed by signing an Additional Agreement to this Agreement.
