For beginners, work on the word program. Change the default save folder

Microsoft Office Word is a software tool for writing and processing text. This program is very common in everyday office work. Often, employees who have to work with text require minimal Office skills. There is nothing complicated in printing a text, but certain knowledge is needed to process and correctly format it.

Microsoft Word basics

With the help of Word, you can create texts of different types: abstracts, term papers, documents, and more. Provides the ability to design text by changing the appearance, adding pictures, tables and other necessary elements.

Typing into a document

By opening the program from the desktop or menu "Start", we will be greeted by a blank white sheet of A4 paper. The sheet format can be changed to any other standard, more on that later.

You can scroll through the pages using a special slider to the right of the A4 sheet, or with the wheel of a computer mouse.

To start printing text using the left mouse button, move the cursor to the beginning of the intended text at the top of the page.

If you accidentally did something wrong or deleted a piece of text, you can revert the action back. To do this, use the keyboard shortcut "Ctrl + Z".

Saving the finished document

To save your works, written on a blank sheet of electronic "paper", into a full-fledged file for its further use or processing, there are several options for actions:

Microsoft Word sets the option to automatically save the document by default. You can disable this parameter along the path: "File" — "Parameters" — "Preservation"... In this menu, you can select both the ability to turn off autosave and the time interval after which this function will save the changed file automatically. A very useful feature for people who forget to save their documents manually.

When working with documents that are important to you, do not turn off the automatic save function to avoid data loss. Anything can be the cause of the program's abnormal termination: accidental closing of the program, abnormal shutdown of the computer due to weather conditions, etc.

Working with the font

The visual perception of the text is very important to the reader. Sometimes, due to improper design, a person reading a text loses all desire to finish reading it, no matter how interesting it would be. For a presentable look of the typed stream of letters and symbols, there are built-in tools in the program.

The more complex the formatting of the text looks, the less willingness to read it will be among the users of the document. Accepted when choosing the appearance of text to use a font Times New Roman 14th size. For headings, the 16th size is used.

If you nevertheless decide to use a different font at your discretion, Word offers its users a ready-made list of fonts preinstalled with the operating system. In the event that the provided quantity is not enough for you, you can additionally install the fonts downloaded or purchased on the Internet.

A font has two main parameters, the type of font and its size. In addition to them, there are also other, additional parameters for a more original text design. To apply any of the parameters, you first need to select a certain fragment of the document for processing. To do this, hold down the left mouse button at the beginning of the fragment and drag to its end. To select all documents at once, press the key combination "Ctrl + A".

1. 1. To change a type, just click on its name on the panel and select a new font from the list. When you hover over the desired option, you can preview how the text will look before making the final selection. You can scroll through the list using the mouse wheel or by pressing the slider that appears on the right in the open window.

1. 1. To change the font size, click on the numeric value to the right of the font name and in the same way you can select the size of letters and symbols.

Additionally, you can change the font size without selecting a digital parameter, but only by pressing the two buttons responsible for this. The left button increases the size of the letters by one level, and the right one decreases accordingly.

Document content alignment

There are four functions for aligning content in a document to a sheet:

• Left alignment (keyboard shortcut "Ctrl + L");
• Center alignment (keyboard shortcut "Ctrl + E");
• Right alignment (keyboard shortcut "Ctrl + R");
• Justify to width (keyboard shortcut "Ctrl + E").

If everything is clear with the first three functions, then what is the essence of justification in width? Everything is extremely simple. This parameter is required when accepting documents in some organizations, since after its application, the text regularly fills out the sheet on both sides. To understand this, let's see its action with an example:

1. 1. Left alignment:

1. 1. Width justification:

The example shows that in the second version, the text on the right side is placed more neatly, closer to the edge. This is what the format of the official material should be when it comes to alignment.

Change the style of text

Almost any editor has the ability to change the style of the text, and this function, of course, did not bypass the legendary Word. There are also keyboard shortcuts for these parameters to quickly style materials.

The Word editor provides three main functions for changing the style. Access to them is open in the upper control panel, in the same window as the font selection.

• • Bold (shortcut "Ctrl + B");

• • Italic (keyboard shortcut "Ctrl + I");

• • Underlined (keyboard shortcut "Ctrl + U").

These parameters can be combined with each other. This is how the text will look with the three style options mentioned above applied to it:

Insert a picture into a Word document

1. 1. To insert an element into a document, you must first open a submenu "Insert" in the upper panel of the program.

1. 1. The gallery of the Word program already has a certain set of images for inserting them into the document. To view these files, press the button "Picture".

In the window that appears, we are looking for the desired image among the files on your computer.

As you can see, doing the main work in the Word office program is not difficult, the main thing is to get used to the interface and adapt to the functions to understand their purpose.

Probably, this article should have been written at the beginning of the creation of this site. But only now the hands and the head came to this matter. So, let's talk a little about how to work in word 2010. On the Internet, of course, you can find a lot of information about how to work with this editor, but reading them, already in the first paragraphs of the article, you want to close the page by leaving the site, never having learned anything useful for themselves. The thing is that the articles are written in a complex scientific language, using "abstruse" terminology.

For example, I am used to being told information in an understandable, simple language. Well, so to speak, they chewed. So I set a goal for myself, to provide you with clear information on how to work in a Word. Moreover, in order to work as a freelancer, you must be familiar with the basic basics of using a text editor.

So, it's no secret that it is the most famous text editor, which is used in all areas of activity and is designed to perform various types of operations related to the processing of material. Why do I say "processing", but because word is used not only for writing text, but also for:

• correcting grammar errors in the text,
• spelling errors,
• when drawing up the appearance of documents,
• creating tables,
• images and drawings,
• for processing business letters,
• business cards,
• using worda, you can calculate mathematical formulas,

I'm not even talking about the combined work with several Word documents. But I will not go deep into all the nuances that this editor provides us, we will focus on the simplest functions.

To get started, open a document. Immediately, by default, we have before us a blank "conditionally" sheet of paper, on which you can already type text. But first, let's take a look around and analyze what is shown in its upper part. What we see:

1. File.
2. Home.
3. Insert.
4. Layout of pages.
5. Links.
6. Mailings.
7. Reviewing.

What you need to know before you start working in word 2010

• Save - a function that allows you to save a printed document.

• save as , performs the same role as the previous one, only before saving allows us to give the document a name.
• Open - the name itself tells what the given key does, opens the current document.
• Close - this command closes the current document. When you click on it, you will also be prompted to save the document.
• Intelligence - information about the general meaning of the Word program.
• Last thing - displays the last created documents.
• Create - by pressing this key, you will form a new text document Word.
• Seal , here I think everything is clear to you, let's go further.
• Save and send , these functions, too, I think, will be clear.
• reference , is of the same nature as the downmix function.
• parameters , before working in word 2010, I would recommend visiting this function, which will allow you to customize your word to your liking.
• Exit , terminates the program.

Home - this can be said to be the main menu when working in word 2010. All the necessary and priority functions are located here. Let's see what we see here. We read from left to right. The first menu is clipboard, in which you can insert a new document or a proposal from a new document into the current one. You just need to press the insert key, and a column will open in front of you on the left side, in which there will be text or what is in another document, the Word, which is open in parallel with your current document. In simple words, if you have two Word documents open, then this column allows you to transfer the contents of one document to another.

Change the font in the text

If this is a little clear, then we go further to the column FONT ... This graph is responsible for highlighting our text with different " zagulins". Under this interesting word I have, I will introduce the selection of words and the whole text. In this menu, you can change the font, making it bold or underlined. In addition, there is a possibility highlight text with a different color when you click on the corresponding icon, see the screenshots. Next to the button that changes the color of the text, there is an icon for changing the background. With its help, you can select any part of the background of the text with a different color. In this case, the color of the text remains unchanged. (Example in the screenshot). You probably noticed the letters, ( F, K, H).

• Bukovka F"Means bold text.
• The letter " TO»Tilts the text to the right.
• The letter " H"Underlines the text.

REMEMBER that in order to perform these operations in the text, you must select the part to which you want to apply these actions.

Further, referring to the panel ( FONT ) we will see a small inscription and numbers next to it. This function is responsible for changing the font of the text and its size. By clicking on the arrows, we will be offered a wide range of fonts, as well as their sizes. Starting from 8 and ending with 72.

This completes the font with the column and move on to the next one ( PARAGRAPH ). Those commands that are located in this column are responsible for the layout of the text. With their help, you can place text in the middle, align to the left, or to the right.

In addition, if you plan to split articles or documents into subparagraphs, then this can be done using the top line with the numbers located vertically. I draw your attention to the screenshot where I tried to describe in as much detail as possible what I just wrote. Actually, working in word 2010 is not so hard, the main thing is to read the hints that pop up when you hover over this or that icon.

Digressing a little from the topic, I would like to tell you that before working in word 2010, I was dealing with the 2003 version. As for me, the programmers from the campaign of the same name did a good job and everything is for our good. The functionality of these versions is simply not comparable. It has become so much more convenient to use the program. Well, okay, what am I talking about?

STYLES, I will not dwell on them much, there is essentially nothing to tell. It is clear that changing the style will change the spelling of the text.

And the last column of the main heading - EDITING. It contains three functions:

1. Find. With its help, you can find any content in our document, for example, if you received a letter with a large list of something, and you need to find something specific in it, then in order to do this, just press the (find) key and insert in the menu that opens, search is what we need.
2. Replace. This command allows you to replace the selected item with another.
3. Select. Well, to be honest, I don't use this function, it's easier for me to select text or a fragment of it with the right mouse button. So, in my opinion, it is more convenient.

Well, that's about the main heading. You will need this heading most often when writing text documents. If you are dealing with tables or images, then I suggest that you familiarize yourself with the next column, which is called INSERT. Everything is simple here. In the first column, we are offered the following:

• Title page... This function in word 2010 will allow you to design the first page of your document with a beautiful title page, which you can choose from the proposed templates.
• Blank page, a function to add the next sheet.
• Page Break - makes a gap between your text pages.

Create tables in Word

Next in the text is the graph table , with which you can create any kind of tables, starting with the simplest. You just need to move the mouse and select the number of columns and columns you need. Or insert a table with Exel.

How to work with the Exel editor, I will try to tell you in my next post to this section, since this topic cannot be covered in one paragraph.

As for the column ILLUSTRATIONS , then in it we can attach graphic materials to our text: photos, pictures, various shapes. You can add pictures from your computer. If you click on the pictures, a graph with a list of ready-made pictures will open on the right side, from which we will have to choose the one that we like.

The next column is LINKS ... If you are already quite familiar with how to work in word 2010, then this column will be within your power. With its help, you can insert a link into the text, to any external source. It is convenient to use this function if you are writing your resume or a questionnaire, in which you can insert a link to your site, where examples of work are located. Well, this is a hint on how you can use this function.

Another column that I would like to pay attention to is SYMBOLS ... If you click on the icon with the name of the formula, then different symbols will be displayed in front of you, which you can substitute and display your formula, or use the formulated templates that are most often used when preparing documentation.

In general, in word 2010, there are many functions that I still have to figure out. But what I know how to use, I told you. There is nothing complicated about it. My advice to you, read the tips that the program gives you when you hover over any object.

As for the remaining columns:

1. Page layout,
2. Links,
3. Mailings,
4. Review,

Then all these functions are presented in the first three headings. Here, their capabilities are revealed more broadly. If you are a confident PC user and know how to work in word 2010, then you yourself understand their purpose.

Well, as for the main work of the Word program, I briefly told the main opportunities that it offers us. If you have any questions, and I think there are, then please ask them in the comments to this post. Thank you again for your precious time.

Alexander Ivanov.

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The popular test editor Microsoft Word is very popular among users around the world. It is the most powerful and easy-to-use professional word processing application.

Microsoft Word is part of the Microsoft Office suite. Many books and manuals have been published on working in the Word program. Many users have learned to use the program on their own, so some settings and functionality of the program may not be known to them.

In this article, I have written some simple Word tips that will be helpful for a novice user. These 15 useful Word tips work in versions of Microsoft Word 2007, Microsoft Word 2010, Microsoft Word 2013, Microsoft Word 2016. Perhaps, almost everything works in the version of Microsoft Word 2003 (I have no way to check).

How to select an entire document

In the window of an open Word document, press the key combination "Ctrl" + "A".

How to highlight an offer

Press the "Ctrl" button, and then click with the mouse cursor on any word from the sentence.

How to highlight a paragraph

To select a paragraph, three times click on any word in this paragraph.

How to select fragments of text in different places in the document

Select the first required text fragment in the Word document in any convenient way, and then, by pressing the "Ctrl" key, select the other required text fragments.

How to select a large piece of text

Place the mouse cursor at the beginning of the fragment, and then, by pressing the "Shift" key, click the mouse cursor at the end of the fragment.

How to change case

If you accidentally typed the text in capital letters, then you can return the case of letters to the usual form by first selecting the text, and then pressing the "Shift" + "F3" keys.

Easy text wrapping

Wrapping text in a document without using copy / paste functions. Select part of the text, and then press "F2", move the cursor to the desired place in the document, and then press the "Enter" key.

The text will be transferred to a new location in the document.

Underline text, skipping spaces

By default, the standard order works in Word: when text is underlined, words and spaces are affected (solid underline). What if you need to underline only words in the text, skipping spaces? To do this, select the text, and then press the "Ctrl" + "Shift" + "W" keys.

As a result, only words will be underlined in the text of the document, and spaces will be skipped. Pressing these keys again cancels the underline.

Move to the beginning or end of the document

In the open Word document window, press the keyboard shortcuts:

• "Ctrl" + "Home" - go to the beginning of the document
• "Ctrl" + "End" - go to the end of the document

Fast navigation on hyperlinks

By default, in Word, to follow a link (hyperlink), you must first press the "Ctrl" key, and then click on the link. Hyperlinks can go to sites on the Internet, to other files, or within the document itself, to a specific place in the text of the document. Now I will tell you how to follow a link with one click of the mouse.

Go into Word Preferences, select Options and then Advanced. In the "Editing Options" section, uncheck the box next to "CTRL + click to select a hyperlink".

Taking a screenshot in Word

Starting with the version of Word 2010, the program has the ability to create screenshots (screenshots). The screenshot is pasted directly into the Word document.

Go to the "Insert" tab, in the "Images" group, click on the "Snapshot" button. Next, select a thumbnail of a window from the list of open windows, or click on "Screen cutout", and then select the desired fragment of the monitor screen with a frame.

Next, Word will automatically insert the screenshot into the open document. This image can be moved or modified like any other image in a Word document. Screenshot function works in Word 2010, Word 2013, Word 2016.

Combining documents

In Word, you can quickly combine documents so that you do not have to select, copy, and paste documents one at a time.

First, open a new Word document, then go to the "Insert" tab, click on the arrow next to the "Object" button, in the menu that opens, select "Text from file ...".

After that, the contents of the selected documents will be sequentially copied into a new Word document.

Compare documents

Let's say you need to compare two versions of the same document. Select a document, open the Review tab, click the Compare button. The menu will open two options: "Compare ..." and "Combine ...". Click on the "Compare ..." option.

In the window that opens, you will see the differences between the versions of the document, highlighted in red.

Password protection

For confidentiality, encrypt the Word document with a password. Access to the encrypted document will be opened only after entering the password. You can read more about this.

How to repeat your actions several times in a row

In order not to repeat your actions several times in a row (entering text, inserting, deleting, etc.), use the redo command. After the action you want to repeat, press the "F4" keyboard button.

Conclusions of the article

With the help of 15 useful tips, the user can more productively and quickly work in Microsoft Word.

We start learning to work with Microsoft Word 2003... If you are not yet familiar with the basics of this program, go to familiarize yourself with them in the article. And if you need Microsoft Word 2007, then go by.

First of all, we need to note the following - Microsoft Word program allows not only typing and edit it but it also allows format text : make some words bigger, others smaller, paint them in different colors, use different fonts, and even insert pictures into the text.

In a word, make a beautiful design... This is what makes the Word program different from various notepads, in which all this cannot be done.

The very work with text in the Word program consists oftwo stages. First, we type the text and edit it, that is, we correct mistakes and change phrases in the typed text. Then we format the text - we position the text as we need it, change the size, color and font of individual parts of the text, and insert pictures if necessary.

Create a new Microsoft Word document

To work with a document, you first need to create it. It is best to create a document using context menu desktop, that is, by clicking the right mouse button on the desktop. Click and select New - Microsoft Word Document .

You can also create a new document from the main menu of an open program by choosing File - New .

Only in the second case it will be necessary to save it later on the computer by selecting File - Save As so that the file on the computer is registered.

At the same time, you can immediately give the document the desired name, just remembering to leave the required extension - what is written in the name after the period. A Microsoft Word text document has the extension doc... It is the extension that assigns the file to a certain type of information, and allows it to be opened by default with the desired program. So extension must be in the file.

Opening a document

To open an existing document, select in the main menu File - Open , after which a dialog box will open Opening a document.

Select the required document and double-click to open it.

The document file can be simply dragged onto the working area of ​​an open Microsoft Word program, after which the document will open.

Saving the document

After you work with the document, you need to save it. To save the document, you need to call the command Save file .

If you are saving the document for the first time, it is better to use the option Save as , a dialog box will appear

where you will choose a location on your computer where you will save this file. I advise, after you have worked with the document, not to leave it on desktop, that is on drive C, and transfer to drive D in which is not Windows operating system.

However, this wish applies to all data with which you work: to documents, videos, books, music ... Because it is very likely that when you reinstall Windows, data will be lost if you store it on the same disk where the operating system is located.

Select part of text

Highlighting by itself does not perform any actions on the text, but is intended to indicate a fragment, on which some operations will subsequently be performed. For example, before you copy a part of the text somewhere else, you need to select it. Before you can make the text red, or change its font, you need to select it.

However, there are operations that do not require text selection, because they are performed over an entire paragraph, for example, aligning text in the center or along some edge.

A part of the text is highlighted as follows: set the mouse pointer at the beginning of the fragment, press the left mouse button and, without releasing the keys, move the pointer to the end of the fragment.

Double click the word is highlighted in the text, triple- a whole paragraph. To deselect, you need to click anywhere in the text. Also, the previous selection is removed when a new fragment is selected.

Create a new paragraph

The text, when it reaches the right edge of the page, itself breaks to a new line. But if we need to force it to a new line, we press the button Enter... This creates a separate paragraph of text.

Delete text

We put the cursor in the middle of some text. Characters to the right of the entry cursor are deleted with the key Delete, symbols on the left - with the key Backspace... Key Backspace it's good to edit the text - wrote a mistake and immediately press the key Backspace deleted it.

To delete a piece of text, you should highlight it and press Delete .

Copy text

To copy a part of the text, you need to select this part, then click on the button Copying on the toolbar or select in the main menu Edit - Copy ... In addition, for this you can use the context menu - right-click on the selected text.

After that, we set the cursor to the place where the fragment should be inserted, click the button Insert on the toolbar. You can also select from the main menu Edit - Paste, or use context menu.

For excision text in all these ways instead of Copy choose To cut .

Copying differs from cutting in that when copying the text remains in the old place, but when carving out- No.

Alternatively, you can use hot keys:

• Ctrl + C- copy;
• Ctrl + X- to cut;
• Ctrl + V- insert.

This is done as follows: for example, for copying You push the button Ctrl, and keeping it pressed, press the English key WITH. Keyboard layout, that is, which letters of the alphabet are active, does not play a role in this.

The commands are executed in the same way To cut and Insert .

Text formatting

Text formatting defines its appearance: location, size and name of the font, color etc. Before changing the parameters, the required piece of text should be highlight.

A ruler and sliders on it are used to place the text.

Before changing the borders of the text, and to align the text, if we are currently formatting only one paragraph, there is no need to select it - just put the cursor anywhere in the paragraph.

To format the text, use Formatting bar

or menu Format... In this menu, the most commonly used are: Format - Font and Format - Paragraph .

Inserting graphics

Microsoft Word 2003 allows you to insert into the document drawings and other graphics , which is created in other documents and programs. You can draw in Microsoft Word documents using the built-in program drawing panels... Activate the panel Painting can be done through the main menu item Insert - Toolbars .

Using the panel Painting you can make the simplest drawings. Also, using this panel, you can insert beautiful text inserts.

Using the main menu Insert can be inserted into the text drawing from a file on a computer, diagram and even text link.

Video on working in Microsoft Word

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How to master Word on your own?

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Today we will talk about the basic rules for working with a Microsoft Word document. To become a skilled copywriter, you first need to master at least the very basics of a word document.

All copywriters, even beginners, should be able to use such a program.

In addition to skillful and competent presentation, it is also important to learn how to correctly design the material. Then the text will be easy to read and look beautiful. How to learn Word on your own? Understand the most basic operations in the program, and then you will get used to it very quickly.

How do I create a Microsoft Word document?

There is the easiest way on how to quickly create a Word document. To do this, we will need to right-click anywhere on the desktop.

A small action bar will appear. The penultimate of them will be the word - "create". Hover over this word and see a new panel, which contains a Microsoft Word document (with an icon). Click on it and create the desired document.

Everything is very simple and straightforward. Now you can start getting started.

Text formatting

Before or after writing, the text needs formatting. That is, it needs to be given a good and easy-to-read look. How to master a Word on your own?

To master Word on your own, you need to learn a few basic tools.

1. alignment of text (width, center, left or right);
2. font size (number);
3. font name. Usually Times New Roman is used;
4. typeface (bold, italic, underlined);
5. if there are lists, then you can use bulleted or numbered;
6. indents (bottom, top and sides). You need to select the text and move it using the linear panels, which are located on the top and side of the entire text;

Perhaps these are the basic rules or requirements that every copywriter should be able to use when writing and designing their works.

How do I change my keyboard layout?

If you look at the bottom right edge of your monitor, you can see a row of icons there. One of them shows the printing language - RU or EN (Russian or English).

Click on it with the right mouse button and see the next window, which is called "Parameters". We click on it with the left button.

A panel with the name "Languages ​​and text input services" is highlighted. On it we find another panel "Keyboard Options". Click on it.

If the markup is Alt to the left + Shift, it means that when you press these letters on the keyboard, the language will change.

To return it back, you need to press these keys again.

If you want to change Alt + Shift to Ctrl + Shift, then on the "Additional keyboard settings" panel we will click on the button called "Change keyboard shortcuts".

Next to it there will be another panel with the words "Switch input languages". Under it, left-click next to the word Ctrl. Mission accomplished.

Thus, we have changed the keyboard layout. We will only have to confirm and save this action by clicking on the word "ok".

As you can see, learning a Word on your own is not at all difficult.

How to count the number of characters in the text?

After finishing work, you always need to make sure that you have typed a sufficient number of characters. To do this, we select all the printed text, find the word "service" on the panel (at the top) and click on it with the left mouse button.

There we see the word statistics, which we also left-click on. A small window appears where you can find the number of typed characters with or without spaces, as well as the number of lines, pages, words and paragraphs.

This function is very easy and convenient to use. It helps to instantly count the characters and immediately displays their number on the monitor.

Well then, congratulations! So you were able to learn the Word yourself for free.

Alena (tellat), copywriter at Etxt.ru

Together with this they read

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How to rewrite quickly and efficiently?

How to master Excel copywriter?